Eames Consulting
Office Manager
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Office Manager & Executive Assistant - 12 month FTC
Reporting to:
Operations Director
Location:
Office-based (Monday–Thursday)
About the Role
We are seeking a highly organised and proactive Office Manager & Executive Assistant to ensure the smooth running of our office while providing high-level support to senior leadership. This is a varied and hands-on role combining office management, executive support, and event coordination in a fast-paced environment.
Key Responsibilities
Office Management
- Oversee the day-to-day management of the office in partnership with the building management team
- Proactively identify and report maintenance and upkeep issues, attending monthly building reviews
- Maintain a clean, organised, and professional working environment, including desks and communal areas
- Manage office supplies and stock levels, ensuring the office is fully equipped at all times
- Support office moves and internal reconfigurations, including furniture and workspace changes
- Order company gifts, stationery, and general office supplies
- Own Health & Safety processes, including Fire Marshal duties, First Aid provision, and emergency procedures
- Manage incoming and outgoing post, including courier arrangements
- Maintain an accurate and up-to-date asset register
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Events Management
- Lead the planning and delivery of internal and external events, including client roundtables, performance updates, and networking events
- Manage end-to-end event logistics, including venues, suppliers, catering, and AV requirements
- Act as the central point of contact for stakeholders, collaborating with Sales, Finance, and Marketing teams
- Support the preparation of presentations, communications, and event materials
- Oversee on-the-day delivery to ensure a high-quality and seamless experience
Executive Assistant Support
- Manage complex diaries and schedules for the Founder, CEO, and Board members across multiple time zones
- Prioritise meetings and resolve scheduling conflicts efficiently
- Coordinate internal and external meetings, including agendas, materials, and room bookings
- Arrange domestic and international travel, including flights, accommodation, and visas
- Prepare meeting packs, board papers, and reports as required
- Manage expense submissions and receipt tracking
- Monitor deadlines and ensure follow-ups on key actions
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Skills & Experience
- Exceptional organisational and time management skills, with the ability to manage multiple priorities
- Strong communication and stakeholder management skills across all levels
- High attention to detail with a proactive, solution-focused approach
- Ability to work independently and remain calm under pressure
- Experience coordinating diaries, logistics, events, and administrative processes to a high standard
- Professional, adaptable, and team-oriented mindset
- Strong Microsoft Office skills (Outlook, PowerPoint, Excel, Teams)
- Previous experience in office management, executive support, events, or operations roles preferred
- Ability to handle confidential information with discretion and professionalism
Working Hours:
- Monday–Thursday: 09:00 – 17:30
- Friday: 09:00 – 16:00
- Some flexibility required to support events
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