Signs Express Southampton
Office Manager
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Office Manager
We are looking for an experienced, proactive and highly organised Office Manager to join our growing signage business at our office in Chandlers Ford Industrial Estate.
This is a varied and influential role sitting at the heart of the business. Working closely with the management team, you will help ensure our finance administration, people processes, systems and day-to-day office operations run efficiently.
Location: Chandlers Ford Industrial Estate, Hampshire
Salary: £30,000 per annum
Working Hours: Full-time, permanent, with flexibility around school hours and a minimum of three days per week in the office
Start Date: As soon as possible
Reporting to: Managing Director
This is an opportunity to become a key part of a growing organisation where your contribution will have real impact. You will gain exposure across multiple business functions and play an important role in supporting both operational delivery and strategic growth.
Duties
- Maintain accurate financial records using Xero and Excel.
- Raise customer invoices, manage credit control and actively chase overdue payments.
- Process supplier invoices, maintain creditor records and support scheduled business payments.
- Maintain clear cash-flow information
- Support weekly management reporting and performance tracking
- Oversee the smooth day-to-day running of the Chandlers Ford office.
- Manage utilities, insurance, telephone contracts, service providers and other business services.
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Further responsibilities
- Maintain organised records, contracts, compliance information, office supplies and equipment.
- Support the Management with reporting, administration and key business priorities.
- Maintain employee records and support onboarding, offboarding, contracts, holidays, absence and payroll changes.
- Assist with recruitment administration, training records and internal communications.
- Support the effective use of Xero and other business systems.
- Maintain accurate Excel trackers and management information.
- Coordinate with external IT, telephone and software providers.
- Identify opportunities to improve systems, processes and administrative efficiency.
About you
You will be someone who enjoys bringing structure, accuracy and energy to a busy business environment. You will be confident working independently, while also building strong relationships across the team.
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- Previous experience in an Office Manager, Finance Administrator or Business Support role.
- Strong working knowledge of Xero, Excel and general business technology.
- Experience in credit control, invoicing and finance administration.
- Experience supporting HR and employee administration.
- Excellent organisation, attention to detail and the confidence to chase actions and information.
- A proactive, practical and solution-focused approach.
- A professional and approachable communication style.
Experience within signage, print, manufacturing, construction or another job-based business would be useful, but is not essential.
What we offer
- Salary of £30,000 per annum.
- Permanent, full-time position.
- Flexibility around working hours, including school-hours arrangements for the right candidate.
- Hybrid working with a minimum of three days per week in the Chandlers Ford office.
How to apply
Please send your CV together with a short note explaining why the role interests you and the experience you would bring. Interviews will take place as suitable applications are received, so early applications are encouraged.
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