Morgan Spencer Recruitment
Office Manager
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Office Manager & Executive Assistant (12-Month FTC)
City of London
Monday to Thursday in office, Friday WFH
Immediate start available
About the Company
Our client is a highly respected, fast-paced professional services business operating within the recruitment and talent solutions sector.
With an established reputation and ambitious growth plans, they are seeking an experienced Office Manager & Executive Assistant to support senior leadership while ensuring the smooth day-to-day running of a busy, high-performing office.
Experience within the recruitment industry is essential - if your profile does not clearly display this, your application will not be taken any further.
The Opportunity
This is a varied, hands-on position combining Office Management, Executive Assistant support, and Events Coordination. The role requires someone who thrives in a busy environment, can manage multiple priorities simultaneously, and is confident supporting senior stakeholders while maintaining a professional and welcoming office environment.
Key Responsibilities
Office Management
- Oversee the day-to-day running of the office, ensuring a professional, efficient, and well-maintained working environment.
- Liaise with landlords, building management, suppliers, and external service providers.
- Proactively identify and resolve office maintenance and facilities issues.
- Manage office supplies, equipment, stationery, refreshments, and inventory.
- Coordinate office moves, workspace changes, and office improvement projects.
- Maintain office Health & Safety standards, including Fire Marshal responsibilities and first aid procedures.
- Manage incoming and outgoing post, deliveries, and courier services.
- Maintain accurate records of company assets and equipment.
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Events & Engagement
- Organise and coordinate internal and external events, meetings, networking functions, and company initiatives.
- Manage event logistics including venues, catering, suppliers, travel arrangements, and presentation requirements.
- Work closely with key internal stakeholders to ensure successful delivery of events.
- Support the preparation of presentations, communications, and event materials.
- Ensure a seamless attendee experience from planning through to execution.
Executive Assistant Support
- Provide high-level EA support to senior leadership, including C-suite stakeholders.
- Manage complex diaries and schedules across multiple time zones.
- Coordinate meetings, agendas, meeting packs, and presentation materials.
- Arrange domestic and international travel, accommodation, and associated logistics.
- Process expenses and maintain accurate records.
- Track key actions, deadlines, and follow-ups to ensure timely completion.
- Act as a trusted point of contact, handling confidential information with discretion.
About You
To be successful in this role, you will have operated in a similar Office Manager, Executive Assistant, Operations, or Business Support capacity within a recruitment, staffing, executive search, or talent solutions business.
Essential Experience
- Previous experience within the recruitment industry is essential.
- Experience supporting senior leaders within a recruitment agency, executive search firm, or talent consultancy.
- Strong understanding of the fast-paced and deadline-driven nature of recruitment businesses.
- Proven experience managing office operations and executive support responsibilities concurrently.
Skills & Attributes
- Exceptional organisational and multitasking skills.
- Strong stakeholder management and communication abilities.
- Proactive, solutions-focused approach with excellent attention to detail.
- Ability to work independently and adapt to changing priorities.
- Highly professional, resilient, and approachable.
- Strong Microsoft Office skills, particularly Outlook, Teams, PowerPoint, and Excel.
- Ability to manage confidential information with discretion and integrity.
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Working Hours
- Monday–Thursday: 09:00–17:30
- Friday: 09:00–16:00
- Flexibility required to support occasional events and business activities outside normal working hours.
Why Apply?
This is an excellent opportunity to join a successful and growing business within the recruitment sector, where you'll play a central role in supporting senior leadership and contributing to a high-performing office culture. The successful candidate will be a true ambassador for the business, bringing previous recruitment industry experience and a proactive, hands-on approach.
Morgan Spencer – Your Career, Our Expertise
We are proud to be one of London’s leading Executive Secretarial & Business Services recruitment consultancies, connecting exceptional talent with outstanding opportunities.
Equal Opportunities:
Morgan Spencer is committed to equality, diversity, and inclusion. We welcome applications from all suitably qualified candidates regardless of background, identity, or circumstance.
Confidentiality & GDPR:
All applications are handled with the strictest confidentiality and processed in accordance with UK GDPR and data protection legislation. Your personal information will only be used for recruitment purposes and will never be shared without your consent.
Morgan Spencer Limited, registered in England & Wales No: 4254114
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