Crossbill Distilling Ltd
Office Manager
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
The Company
We are an independent Scottish distillery based in Glasgow, dedicated to crafting premium, small batch gins. We produce award-winning spirits using carefully sourced botanicals and traditional distilling methods. Alongside production, we also operate a popular Gin School, offering hands-on experiences that connect customers with the craft of gin making. We are a growing business, combining innovation and expertise with a strong focus on customer experience.
Role Overview
We are seeking a highly organised and experienced Office Manager to oversee the day-to-day running of our distillery and gin school operations. This is a key role responsible for ensuring smooth business operations across finance, administration, compliance, production planning, and customer experience. The successful candidate will play a central role in supporting business performance, maintaining regulatory compliance, and driving efficiency.
Key Responsibilities
Finance & Accounting
- Manage all day-to-day accounting activities including purchase and sales ledger, invoicing, and reconciliations
- Prepare monthly management accounts and financial reports
- Complete VAT returns and ensure compliance with HMRC requirements
- Oversee cash flow management and financial controls
- Maintain accurate records using Sage accounting software
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Administration
- Oversee all administrative functions to ensure smooth business operations
- Manage order processing across multiple sales channels
- Handle customer and supplier queries professionally and efficiently
- Ensure efficient coordination between production, sales, and marketing functions
- Assist production team lead to plan production schedules to meet demand and business targets
- Monitor stock levels and order materials from suppliers, ensuring stock is available when required for production
Compliance & Regulation
- Ensure full compliance with HMRC regulations and industry standards, including duty reporting
- Maintain accurate documentation and audit trails
- Support licensing and regulatory requirements for distilling operations
Team Management
- Supervise and support administrative and operational staff
- Lead recruitment and training of team members
Customer Experience & Gin School Operations
- Support the delivery of gin school experiences and customer bookings
- Ensure high standards of customer service are maintained
- Assist with event coordination and customer communications
Key Skills & Experience
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Essential
- Proven experience in finance, bookkeeping, or accounts management
- Strong understanding of VAT, financial reporting, and reconciliations
- Experience in operations or office management
- Excellent organisational and multitasking skills
- High attention to detail and accuracy
- Strong IT skills including Microsoft Office
- Experience using accounting systems
Desirable
- Experience in manufacturing, production, or distilling environments
- Knowledge of HMRC regulations relating to alcohol production
- Experience with stock control and production planning
- Team leadership or supervisory experience
- Full UK Driving Licence and own vehicle
Personal Attributes
- Proactive and hands-on approach
- Excellent communication and interpersonal abilities
- Ability to work independently and manage competing priorities
- Reliable, adaptable, and committed to business success
What We Offer
- A varied and rewarding role within a growing, independent distillery
- Opportunity to play a key role in business operations and development
- Supportive and collaborative team environment
- Company pension scheme
- Staff discount
How to Apply
Please send a CV and a cover letter to audreygreen@crossbillgin.com
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills