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Office Manager and Finance Assistant
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Office Manager and Finance Assistant (12-Month FTC: Maternity Cover)
Hereford HR2
A GBP 30,000 per annum
Start: Mid-August (with approx. 2-week handover)
Working Full time hours Monday to Friday fully office based.
The Opportunity
Hawk 3 Talent Solutions are seeking a proactive and highly organised Office Manager and Finance Assistant to join a specialist organisation operating within the defence, aerospace and military sector based in Hereford.
This is a varied and hands-on role supporting the day-to-day operations of a fast-paced, project-driven environment. You will work closely with internal stakeholders and external partners, contributing to the delivery of critical programmes supporting UK defence and security capability.
Key Responsibilities
Office and Administrative Management
- Ensure the smooth day-to-day running of the office through effective processes and organisation
- Coordinate meetings, visitors and company events (including industry exhibitions)
- Manage office supplies, equipment servicing, and supplier relationships
- Oversee business travel arrangements including accommodation and logistics
- Maintain company registers (assets, suppliers, NDAs, vehicles, compliance records)
- Support compliance activities including ISO, Cyber Essentials and data protection certifications
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HR and Staff Support
- Assist with onboarding and offboarding processes
- Maintain personnel records and vetting/clearance registers (BPSS, SC, DV where applicable)
- Administer employee benefits, records and internal engagement activities
Finance Administration
- Process invoices, payments, receipts and purchase orders
- Maintain accurate financial data and supporting documentation
- Reconcile bank accounts and assist with month-end processes
- Manage expense claims and supplier/customer financial checks
Financial Reporting Support
- Assist with VAT returns, P11Ds and statutory submissions
- Support budgeting processes and financial reporting activities
- Liaise with auditors and support audit preparation
- Contribute to stock management and cost tracking
Essential
About You
- Strong administrative and organisational experience
- Good working knowledge of Microsoft Office (including SharePoint)
- Experience in bookkeeping or finance administration
- Excellent communication skills (written and verbal)
- Ability to work independently and proactively
- Reliable, flexible and detail-oriented
Desirable
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Your very own career expert that helps elevate your application to the next level.
- Experience in defence, aerospace, or government environments
- Familiarity with Microsoft Dynamics 365 Business Central
- Previous office management experience
- Awareness of UK security clearance processes
What's on Offer
- Salary: A GBP 30,000 per annum
- 28 days annual leave plus bank holidays
- Healthcare and benefits package (subject to probation)
- Additional perks including wellbeing and lifestyle benefits
If you would like for the role of Office Manager then please to date is 30.8.2026 Please note this could change subject to suitable applications.
Hawk 3 Talent Solutions are acting as an employment agency on behalf of its client.
By applying for the above position and providing your personal data to us you understand that your data will be processed in line with our Privacy Policy. To view our full Privacy Policy our website.
Hawk 3 Talent Solutions are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job. Whilst we endeavour to respond to all applications individually, due to high volumes, this is not always possible. Thank you for your interest in this role and we look forward to working with you in the future.
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