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Office Manager and Team Executive Assistant
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Location: London (Office-based, with flexibility to work remotely one day per week where business needs allow)
Salary: A GBP 50,000 to GBP 60,000
Our client is a highly regarded advisory firm supporting ultra-high-net-worth individuals and families with some of life's most important decisions. They are seeking a proactive, highly organized Office Manager and Team Executive Assistant to play a key role in supporting a growing team and ensuring the smooth day-to-day running of the business.
This is much more than a traditional Office Manager or Executive Assistant role. You will become a trusted member of a close-knit team, providing exceptional organizational support while helping to develop processes, improve ways of working, and contribute to a business that prides itself on delivering outstanding client service.
The successful candidate will enjoy variety, take ownership of their work, and thrive in an environment where no two days are the same.
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Key Responsibilities
- Manage complex diaries, coordinate meetings, and organise domestic and international travel, including full logistical support
- Arrange internal and external meetings, track actions and deadlines, and ensure all commitments are followed through
- Provide proactive day-to-day executive and administrative support, adapting quickly to changing priorities across the team
- Draft professional correspondence, emails, meeting notes, and support research to assist business and client-related projects
- Oversee office operations, including suppliers, procurement, facilities, resources, and maintaining a high standard of office efficiency
- Support business systems and processes by keeping information organized, assisting with AI/tool implementation, and ensuring accuracy and quality of outputs
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Experience
- Previous experience as an Office Manager, Executive Assistant or Team Assistant within private client, family office, professional services, or another high-touch environment
- Experience supporting senior executives, entrepreneurs, or high-net-worth individuals
- Exceptional organizational skills and the ability to manage multiple priorities
- Strong written communication skills with experience drafting correspondence on behalf of others
- Excellent attention to detail and a proactive approach to problem-solving
- A calm, discreet, and professional manner
- Confidence working independently while supporting a collaborative team
- A flexible attitude and enthusiasm for taking on new challenges
- A bachelor's degree or relevant qualification is desirable
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