Dragonfly Contracts Ltd
Office Manager
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Job Title: Office Manager
Location: Middleton, Manchester
Employment: Full time/Permanent
Salary: Competitive Salary + Package
Applications: sales@dragonfly.uk.com
At Dragonfly Contracts we specialize in design and build contracting, creating innovative and sustainable spaces that resonate with our clients' visions and needs. Offering a full range of services to our customers including pre-contract stage 0-4, construction, FF&E feasibility, design and installation and aftercare services, our proposal gives our team huge opportunities to excel and develop a range of skills and knowledge.
Job Overview
This dual-function role provides critical operational, administrative, and commercial support within a fast-paced construction contracting business. You will manage the daily operations of the office while directly supporting our Project Management, Furniture Procurement, and Quantity Surveying (QS) teams. The ideal candidate is a process-driven coordinator who excels at creating efficient systems, maintaining strict compliance standards, and multitasking across commercial fit-out, refurbishment, and furniture installation projects.
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Office Management, Compliance & ISO 9001 Support
- Maintain accurate office maintenance records and health and safety documentation
- Manage asset registers and office inventories
- Oversee utilities, and office supplier contracts
- Support the implementation, maintenance, and auditing of ISO 9001 Quality Management System requirements
- Ensure company documents, templates, and archives comply with ISO quality standards
Systems Processes & Reporting
- Develop, implement, and optimize internal administrative systems and processes
- Track project data to produce accurate management reports and KPIs
- Standardize digital filing systems across all active projects to meet audit readiness
General Office Administration
- Provide administrative support to Project Managers, Furniture, and QS teams
- Support with Purchase Orders (POs) for subcontractors and suppliers
- Assist the QS team with variations, valuations, and cost-control data entry
- Support the onboarding, vetting, and compliance checks of new subcontractors
- Maintain the approved supplier database, ensuring insurances and certifications are current
- Update digital marketing collateral, case studies, and capability statements
- Format, polish, and assemble tender interview and client presentation packs
- Ensure all external documents strictly adhere to company branding guidelines
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Key Skills & Experience
- Strong organizational and time management skills
- High level of attention to detail and accuracy
- Good working knowledge of Microsoft Office (Word, Excel, Outlook)
- Excellent communication skills, both written and verbal
- Ability to work independently as well as part of a team
Personal Attributes:
- Proactive and willing to learn
- Reliable and trustworthy
- Able to manage multiple tasks and prioritise effectively
- Positive attitude with a flexible approach to work
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