Parachute
Office Manager Executive Assistant
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Job Description: Office Manager / Executive Assistant
Due to continued growth, our long-term Manufacturing client is looking for a highly motivated Office Manager / Executive Assistant to join their team. The role is ideally 20 to 25 hours per week.
About the Role
The Office Manager / Executive Assistant is responsible for ensuring the smooth day-to-day running of the office whilst providing administrative support to the Directors and wider team.
This is a varied role combining office management, administration, travel coordination, finance support, and general business assistance. The successful candidate will often be the first point of contact for clients and suppliers and will help maintain the professional image of the client.
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The role requires someone who is highly organised, proactive, personable, and able to manage multiple priorities in a busy project environment.
Key Responsibilities
Office Management
- Ensure the office operates efficiently on a daily basis.
- Answer and screen incoming telephone calls.
- Welcome visitors and clients.
- Manage incoming and outgoing post.
- Maintain office supplies and stationery.
- Order refreshments and consumables.
- Keep meeting rooms presentable.
- Coordinate office maintenance and repairs.
- Liaise with landlords and service providers where required.
Administrative Support
- Provide general administrative support to the Directors and wider business including:
- Preparing documents.
- Formatting reports.
- Filing and document management.
- Creating meeting agendas.
- Taking meeting notes where required.
- Managing shared inboxes.
- Updating company databases.
- Maintaining project folders.
- Preparing presentation packs.
- Arranging deliveries from the office.
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Executive Assistance
- Support The Directors By
- Managing diaries.
- Booking meetings.
- Organising travel.
- Booking flights.
- Booking hotels.
- Booking trains and taxis.
- Preparing travel itineraries.
- Coordinating overseas business trips.
- Assisting with event and exhibition planning.
- Managing meeting room bookings.
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