Oxford Health NHS Foundation Trust
Office Manager - MHST/Getting Help, . Oxford Health NHS Foundation Trust
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About
Oxford Health NHS Foundation Trust
Between Towns Rd, Oxford OX4 3LX, UK
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Total items in gallery: 3
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Disability Confident scheme
Job Description
Job summary
Are you an experienced admin individual seeking a new challenge in mental health?
Do you have experience managing staff?
We are seeking 3 full time Office Managers to join our CAMHS service. You will be based within the CAMHS MHST/GH Service at Raglan House in Oxford or the GMH South team in Abingdon, and will be responsible for the provision of effective and efficient admin support to the clinical teams and admin staff.
The role is integral to ensuring the service is well organised, compliant with processes and operationally effective. This is a varied role that offers the opportunity to work within a fast-paced and dynamic service. It will suit an individual who is adaptable, highly organised and motivated by contributing to service improvement.
You will join a professional, supportive and approachable team that values collaboration and recognises the importance of a positive working environment in delivering high-quality care.
The Office Manager will work closely with the Team Manager to support the ongoing development of the service and administrative systems.
The role offers a range of learning and development opportunities, including involvement in service development projects and initiatives. The post holder will also have the opportunity to build professional networks across the Directorate, gaining a broader understanding of how mental health services are delivered across Oxfordshire.
Main duties of the job
We Are Recruiting For:
- Mental Health Support Team/Getting Help - Raglan House, Between Towns Road, Cowley, Oxford OX4 3LX
- Mental Help Support Team - Raglan House, Between Towns Road, Cowley, Oxford OX4 3LX
- Getting More Help South Team - The Clockhouse, 22-28 Ock Street, Abingdon OX14 5BZ
You Will Be:
- Responsible for the day to day management of the administration and reception team.
- Responsible for supporting the with operational and administrative matters where required.
- Maintain an administrative system for referrals/ discharges to and from the service.
- Act as a point of contact to queries and calls.
- Liaising with patients and families, GPs, other agencies and professionals as appropriate.
- Development of working relationships with other agencies and referrers to improve the accessibility of the service to patients and families.
- Producing notes of meetings, setting up meetings, preparing agendas, ensuring that a bring forward system of paperwork is maintained to ensure correspondence/information is available for meetings.
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About Us
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application you are encouraged to read the "candidate guide to making an application" which is attached to all roles.
Please include details around qualifications (including years these were gained particularly if we need to assess for clinical roles that these are still valid) and ensure that the supporting statement is tailored to the role you are applying for and addresses the essential criteria found in the JD.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"
Our values are:
Caring, safe and excellent
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
- Excellent opportunities for career progression
- Individual and Trust wide learning and development
- 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
- NHS Discount
- Pension scheme
- Lease car scheme
- Employee Assistance Programme
- Mental Health First Aiders
- Staff accommodation (waiting lists may apply)
- Staff networking and support groups
Job Description
Job responsibilities
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
Job Responsibilities
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
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The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
Person Specification
Qualifications - Academic/Skills/Professional
Desirable
- Secretarial /administrative qualifications (eg RSA 2)
- Degree or equivalent
Further Training or Job Related Aptitude and Skills
Essential
- Computer literate - Knowledge of Microsoft Systems
- Demonstrable ability to manage and prioritise own workload
- Organisational skills/managing diary systems and tracking information
Desirable
- Understanding of Data Protection Act
Knowledge & Experience
Essential
- Experience of creating and managing spreadsheets and large quantities of information and data collection systems
- Able to demonstrate good interpersonal and communication skills
- Experience managing staff
- Demonstrable Experience of dealing with complex and challenging situations
- Experience of managing finance at a team level
- Data entry experience
- Understanding of mental health issues
Desirable
- Demonstrable Interest in Children's Services
Person Specification
Essential
- Experience of creating and managing spreadsheets and large quantities of information and data collection systems
- Able to demonstrate good interpersonal and communication skills
- Experience managing staff
- Demonstrable Experience of dealing with complex and challenging situations
- Experience of managing finance at a team level
- Data entry experience
- Understanding of mental health issues
Desirable
- Demonstrable Interest in Children's Services
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Oxford Health NHS Trust
Address
Raglan House
Between Towns Road
Oxford
OX4 3LX
United Kingdom
Employer's website
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