EQUANS
Office Manager / Receptionist
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Office Manager / Receptionist
Office Manager / Receptionist – Construction Site (Saunderton, UK)
Equans Data Centres are seeking a dynamic Office Manager / Receptionist to support our expanding Data Centre construction project in Saunderton, High Wycombe. This site-based role ensures smooth operations in live project office environments, assisting the Project Director and wider team.
The ideal candidate will be responsible for organising and managing construction site offices/cabins, ensuring a professional, efficient, and well-organised working environment while maintaining a first point of contact for all visitors.
Key Accountsabilities
The successful applicant will oversee:
- Daily operations of site offices/cabins to maintain a seamless working environment
- Office supply inventory, ensuring stock levels are sufficient and conferring professional, well-maintained facilities at all times
- Logistical coordination of site office setup, including furniture, equipment, and necessary supplies
- Maintenance and management of office infrastructure, including repairs, replacements, and upgrades as needed
- Acting as the primary liaison for suppliers, contractors, and service providers
- Front-of-house coordination, including welcoming visitors and managing access control
- Administrative support in generating, maintaining, and monitoring project-related documentation
- Meeting coordination and scheduling to align with project timelines and deliverables
- Management of documentation, reports, and schedules to ensure everything remains current and accurate
- Preparation of meeting agendas, minute-taking, and managing action follow-ups
- Supporting procurement processes and logistics while tracking site-related costs and office expenses
- Ensuring robust communication between team members and administrative assistance where necessary
- Compliance with health and safety (H&S) regulations, working closely with the relevant H&S manager
- Emergency protocol support and ensuring staff and visitors’ awareness of site safety procedures
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What We Offer
Competitive salary and benefits package, including:
- 25 days annual leave (+ public holidays)
- Life cover equivalent to 4x annual salary
- Company Stakeholder Pension Scheme
- Private Medical Insurance
- 2 Corporate Social Responsibility (CSR) days per year
- Learning opportunities in areas such as: • Professional qualifications • Collective, individual training • Personalised development programmes
- Employee Referral Rewards Scheme
- Access to Equans Employee Networks, including: • AccessAbility (people with physical & mental disabilities) • Encompass (LGBTQ+ community) • RISE (ethnically diverse and globally-talent groups) • Veterans & Reservists • WOMEN Together (women in Equans) • Working Parents • Young Professionals
- 24/7 Employee Assistance Programme & mental wellbeing app
Requirements
Applicants should have:
- Proven experience in office operations management
- Experience in project administration or coordination
- Strong organizational skills with exacting attention to detail
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Ability to prioritize tasks, deliver under deadlines, and thrive in fast-paced environments
- Strong independent initiative while collaborating effectively in a team
- A customer-focused approach when engaging with clients, visitors, and colleagues
- High discretion and confidence in handling sensitive/confidential information
- Proactive, team-oriented mindset
- Familiarity with health and safety compliance in office/project settings
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Equans is committed to fostering a diverse and inclusive workplace and strongly encourages applications from underrepresented groups.
About Equans Data Centres
Equans Data Centres is a strategic partner in the European data centre industry, offering: • Full general contracting for hyperscaler and colocation projects • Engineering, construction, and supply chain expertise • Precision localisation, speed to delivery, and repeatability for end-to-end project solutions • Cost transparency, risk mitigation, continuity, innovation and certainty in planning
With over 1,200 multi-skilled employees across 8 European countries, Equans Data Centres has delivered more than 400,000m² of data halls and 640MW of IT infrastructure to major providers such as VIRTUS Data Centers, Digital Reality, Equinix, Vantage Data Centers, Stack Infrastructure, and Data4.
Equal Opportunities Commitment
At Equans, we value diversity and inclusion – we actively support women, ethnically diverse individuals, and those with disabilities, as well as other protected characteristic groups. Join a workplace where you can be your authentic self, and participate in our supportive employee networks designed for all.
Requirements: Evidence of the right to work in the UK is mandatory for this role. Unfortunately, a relocation package is not available. Where mandatory, Disclosure & Barring Service (DBS) checks may be required. Agency participation is not applicable—all queries must be directed to Equans Resourcing Team.
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