Deltatre
Office Manager
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Office Manager
This role is offered on a UK employment contract and is fully onsite. Candidates must be able to work from Deltatre's Central London office 5 days per week. There is no remote or hybrid working option for this role.
This role sits within Deltatre's Group Office Management function - a distributed team operating across the UK, North Macedonia, India, and Italy that keeps our offices, front-of-house, and staff experience running to a consistent standard. The London office is Deltatre's UK base and hosts client meetings, senior visitors, and cross-office collaboration; how it feels and how it runs matters to how the business is experienced by people who walk through the door.
As Office Manager, you own the day-to-day operations of the Central London office, and you lead a small team spanning UK. It is a player-coach role: you cover reception and front-of-house yourself, run the office administration end-to-end, coordinate offshore colleagues, and line-manage the UK Office and Events Assistant. Reporting to the Group Head of Office Management, you're the primary point of contact for the office and the escalation point when something needs attention.
Responsibilities
Team leadership
- Line-manage and support the UK part-time Office and Events Assistant - scheduling, workload prioritisation, day-to-day guidance
- Act as the primary point of contact for the team; escalate issues to the Group Head of Office Management as appropriate
- Run regular check-ins and contribute to performance reviews for direct reports
- Identify training needs and support onboarding of team members
- Foster a collaborative team culture across geographies and time zones
Reception and front-of-house
- Welcome all visitors in a warm, courteous, and professional manner
- Provide refreshments to clients and visitors
- Answer the phone and operate the switchboard professionally - screening calls, taking messages
- Process incoming and outgoing mail, couriers, deliveries, and taxis
- Ensure the reception area is well presented at all times
Office operations
- General office administration for the Office Management team and the wider business as required
- Administrative duties including expenses, scanning, filing, laminating, and binding
- Manage travel and accommodation bookings
- Manage meeting room calendars and the desk booking tool
- Ensure meeting rooms and breakout spaces are tidy and set up prior to meetings
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Support for Meetings and Boards
- Manage office stationery, kitchen supplies, and place replacement orders
- Book internal and external meetings and training sessions
- Keep kitchen areas on all floors tidy and well stocked
- Ensure effective budget management and accurate tracking of expenses
Events and staff experience
- Lead coordination of company events, workshops, social activities, and staff events at the London office
- Manage staff gifts and staff wellbeing initiatives - recognition, tenure milestones, retirement, baby gifts, work anniversaries
Other: Sustainability, responsible procurement, Health & Safety
- Support the implementation of Deltatre's sustainability initiatives within the London office
- Promote sustainable procurement practices when ordering office supplies, catering, and materials
- Raise awareness of sustainability goals among staff and visitors; encourage green behaviours in the workplace
- Track and report on sustainability metrics for the London office, contributing to group-wide reporting as required
HSE Compliance & Best Practices
Requirements
You have run a busy office before, and you know that the visible work (front-of-house, meeting rooms tidy) sits on top of a much larger volume of invisible work (suppliers, escalations, budget, logistics). You keep the standards high without needing to be told. You are calm under pressure - the hour before a client visit, the day the coffee machine breaks, the evening a staff event is on and something is delayed - and you know how to bring a small team along with you across time zones without micromanaging.
Required
- Prior experience in receptionist, PA, office management, or comparable administrative role
- Demonstrated experience managing or coordinating a small team - including remote or offshore colleagues
- Demonstrated ability to work in a busy office environment and prioritise across competing demands
- Clear written and verbal communication - including comfort communicating across time zones
- Organisational and planning skills with attention to detail
- Ability to use initiative and remain composed under pressure
- Intermediate or advanced proficiency in Microsoft Word, Excel, and Outlook
- Must be able to work onsite in Central London 5 days per week - no remote working option
- Fluent written and spoken English
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Valued
- Broader Microsoft 365 knowledge (Teams, SharePoint, OneDrive administration)
- Data and AI-Driven approach
- Experience coordinating events and staff experience programmes
- Familiarity with sustainability reporting or ESG metrics tracking
- Experience in a distributed, multi-country office function
- Experience with travel booking platforms and meeting room / desk booking tools
Who Thrives Here
Office management at Deltatre sits at the intersection of front-of-house calm and behind-the-scenes coordination. The London office hosts client meetings, cross-office visitors, and staff events; the visible signal of how the office runs is quiet reception and tidy meeting rooms, but the work that makes that possible is a much bigger operational rhythm - suppliers, escalations, offshore coordination, and small habits that keep everything moving. People who do this well combine hospitality warmth with structural discipline, and are comfortable being the person others come to when they need something sorted.
A successful Office Manager at Deltatre is protective of the team's time and the office's standards without becoming rigid, generous with credit to the offshore colleagues who make a lot of the invisible work possible, and calm under the small daily storms that a busy office generates. The role rewards steady judgement and quiet reliability more than heroics.
Process and what to expect
Salary range for this position: a gross salary between £40,000 and £45,000. Where you land depends on your technical background, and the experience you bring.
Assessment stages:
- 1-hour Role-Specific Interview: we will deep dive on your office management, reception, and team coordination experience, and go through the specific operational demands of the role - the Central London site, our distributed offices, and the day-to-day rhythm of the Group Office Management function.
- 1-hour Competency Based Interview: we will ask you situational questions around how you deal with real-life scenarios at work. Easier doing it, more than explaining it.
If any of these formats would be difficult for you, tell us - we adjust regularly and can usually accommodate.
Accessibility and accommodation questions are welcome at any stage. Tell us what would work for you.
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