TRI Office Receptionist and Administrator

Basic salary is £27,000 per annum

Responsibilities

Reception:

• To staff the reception desk in the TRI office 8.30am – 5.30pm Monday to Friday.
• First point of contact ensuring all enquiries are dealt with in a timely and appropriate fashion.
• Meet and greet external visitors.
• Provide access for deliveries.
• Collect and distribute post.
• Manage key/fob access system for TRI staff and software associated with it.

Administrative Support and Meeting Coordination:

• Assist the Institute Secretary with Human Resources administration.
• Assist the Institute Secretary with Health and Safety administration.
• Provide general administrative support, including answering phone calls, responding to emails and managing office correspondence; assist in the preparation and distribution of internal and external communications.
• Assist in organising and coordinating meetings and conference calls and manage logistics for in-house meetings and other special events – meeting room set up before and clearance after meetings.
• Prepare minutes of meetings as required.
• Responsible for shredding of confidential documentation and shredding facility.
• Order catering and other consumables to support meetings (water, tea, milk etc).
• Coordinate the servicing of all office equipment as required.
• Manage mobile phone contract with network supplier as appropriate and manage mobile phone users within TRI.
• Support in maintaining up-to-date records, files and documentation. Assist in data entry, filing and record-keeping tasks to ensure accurate and accessible information.
• Attend to other ad hoc administrative duties.
• Liaison with Landlord’s managing agent.
• Manage and order stationary and other office equipment supplies.
• Liaison with office suppliers.
• Arrange PAT testing of office equipment.