Portsmouth Hospitals University NHS Trust
Office Supervisor
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Office Supervisor
Portsmouth Hospitals University NHS Trust
Company Description
Here at Portsmouth Hospitals University NHS Trust, we are proud to provide expert, compassionate care for our local population. We are ranked as the third in the country for research, embedding education and training across the organisation. Our main hub is the Queen Alexandra Hospital, which is one of the largest hospitals on the south coast employing over 8,700 staff.
Our patients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes our hospital stronger. If you share our values and our enthusiasm for getting it right for patients, colleagues, and our community, you will find a home at Portsmouth Hospitals University NHS Trust.
Job Description: NHS Band 3 Administrative Supervisor
Salary: £10,108 - £10,990 per annum Hours per Week: 15 Contract: Permanent Job Area: Admin and Corporate Staff Group: Administrative and Clerical Weekly Hours / Programmes: 15
About the Role
We have an exciting opportunity for a Band 3 Administrative Supervisor to join our busy and supportive admin team.
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In this role, you will be responsible for:
- The day-to-day supervision of a team of nine administrative staff ensuring the smooth and effective running of the service
- Close collaboration with the Admin Manager, offering support and deputising when required (including covering annual leave)
- Providing essential administrative support to both the Anticoagulant Nurse Specialists and the Antenatal and Neonatal Screening Service, ensuring smooth operations that deliver high-quality patient care
The role is primarily office-based, with working hours of 09:00 – 17:00 on Tuesdays and Thursdays, with some flexibility to be negotiated depending on service needs.
This position is ideal for an organised, proactive individual with strong communication skills who is comfortable supervising a team and contributing to a positive working environment.
Key Responsibilities
- Provide high-quality support to both clinical and administrative teams
- Assist in delivering patient care while adhering to Trust policies
- Maintain accurate and timely records
- Effective communication with patients, relatives, and colleagues
- Support the team in creating a safe and efficient working environment
- Undertake delegated tasks appropriate to this role
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Qualifications & Requirements
- Good standard of general education (GCSE or equivalent)
- Previous experience in a healthcare or customer service environment
- Strong communication and interpersonal skills
- Ability to work effectively as part of a team
- Basic IT skills
- Reliable, flexible, and organised approach to work
Our Commitment to Diversity
We welcome and celebrate the diverse contributions each individual brings, including:
- Education, opinions, culture, ethnicity, race, sex
- Gender identity and expression, nation of origin, age
- Languages spoken, veteran's status, colour
- Religion, disability, sexual orientation, and beliefs
For more information about our People and OD Strategy 2026, please see our dedicated page.
Next Steps
If you are interested in this opportunity and believe it could be the right fit, please contact:
- Dr Laura Wainwright – [email protected]
- Karen Yates – [email protected]
For further details, please refer to the job description.
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