Wonderbly
Office/Studio Manager (4 days per week)
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A Bit About Wonderbly
Wonderbly is the world's leading personalised book company, with millions of books sold across more than 200 countries. We make unexpectedly special books to read over and over again and keep forever.
We're a team of writers, designers, technologists, marketers, operations, finance and product thinkers who care about what we make and we currently have three active brands - Wonderbly, Historic Newspapers and Plucky Books. We're based in a beautiful office in Bloomsbury London with a hybrid working culture.
We're looking for a kind, supportive, pro-active, master multitasker to take on the office manager role. The work of the office manager covers a range of admin, IT (alongside our external IT support!), pastoral care, event organising and everything in between - generally making sure that everything runs smoothly and productively.
Historically, our office manager profile has been quite unique -we always had someone pursuing their creative career in music, acting and more. We offer support and flexibility so you can juggle between a job that pays the rent while having enough time to dedicate to your creative work.
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The Role
Here are some of the things you will do on a daily / weekly basis
- Weekly staff canteen and team lunch ordering
- General consumables such as stationary, office furniture and fixtures
- Keeping the office tidy and vibe-y
- IT procurement, general tech and software management (alongside our external IT support!)
- Welcoming visitors (we don't have many) and signing for deliveries
- Help organising fun internal team events, lunch & learn speakers, and office parties
- Work anniversary gifting for team birthdays and work anniversaries
- General building repairs and management
- Managing office supplier contracts (cleaners, printer maintenance)
- Project managing ad hoc culture initiatives and bringing the good vibes every day.
- Onboarding all new employees and freelance contractors
- Wonderbly Crown Awards - nominations and award designing
- Supplier gifting for Christmas
- Etc etc
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Requirements
You'll have
- Previous experience as an Office Manager or in an Administrative role (but you can convince us that you can learn if you are moving from a different role)
- A can-do, positive attitude. You genuinely enjoy supporting and serving
- Confidence in dealing with external vendors and cost negotiations
- Excellent communication skills and the ability to prioritise and multi-task effectively
- The ability to think creatively to problem solve and look for efficiencies
- A keen interest in imagining, conceiving and supporting company events and other ad hoc social projects
- Excellent time management and the ability to take your own initiative.
Benefits
Benefits at Wonderbly
- Private Healthcare cover
- £500 budget for training on Learnably
- Mental Health support with Spill
- Discounted gym membership with Nuffield Health
- Free breakfast daily (and a very well stocked fridge)
- Regular socials and 'pot luck' lunches
- Monthly lunch and learns
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