Materials Handling UK
Operations Administrator
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Operations Administrator
Launched in 2023, Materials Handling UK (MHUK) was formed through a strategic partnership with the globally recognised brand Lonking, becoming the exclusive UK dealer of Lonking equipment. Since launch, MHUK has experienced strong growth and is currently on track to achieve £1.5 million turnover, reflecting the success of our offering and the ambition of our team.
We’re now looking for a proactive and detail-oriented Operations Administrator to join our small, ambitious team.
The Role
This is a hands-on, varied position at the heart of the business. You’ll support both operational and financial processes, working closely with senior management.
You’ll take ownership of key activities across procurement, sales administration, invoicing, stock control, and logistics—playing a crucial role in keeping the business running smoothly.
Provide administrative support to senior management, including monitoring key email inboxes, coordinating responses, and supporting internal communications.
This role is ideal for someone who enjoys responsibility, variety, and being part of a growing company where they can make a real impact.
Key Responsibilities
Operations & Logistics
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- Coordinate end-to-end processes from procurement through to delivery
- Liaise with suppliers, freight forwarders, and couriers
- Organise shipments and track deliveries
- Ensure accurate documentation and timely dispatch
Finance & Administration
- Raise and process purchase orders, sales invoices, and purchase invoices
- Post daily bank transactions and perform monthly reconciliations
- Assist with weekly/monthly payment runs
- Monitor aged debtors and creditors to support credit control
- Support VAT returns, balance sheet reconciliations, and audit requirements
Stock & Systems
- Maintain accurate inventory records, ensuring alignment between physical stock and system data
- Manage the end-to-end parts stock process, including receipt, storage, allocation, and usage tracking
- Perform regular stock reconciliations, investigating and resolving discrepancies
- Monitor stock and parts movements to support availability and operational efficiency
- Identify and implement process improvements to enhance stock control and system accuracy
Business Support
- Provide administrative support to senior management
- Monitor shared inboxes and coordinate internal/external communications
- Assist with management accounts and year-end processes
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Person Specification
We’re looking for someone organised, proactive, and comfortable working in a fast-paced environment.
Key skills & experience:
- Experience with accounting or ERP systems (SAGE desirable)
- Strong Excel and MS Office skills
- High attention to detail and accuracy
- Confident communicator, both written and verbal
- Ability to manage multiple tasks and prioritise effectively
- Professional, reliable, and discreet
- Team player with a hands-on approach
Benefits
- Competitive salary
- Company pension contribution
- Employee discount portal (high street & online retailers)
- Opportunity to grow with a fast-expanding business
- Exposure to both operational and financial aspects of the company
Materials Handling UK (MHUK) reserves the right to modify, interpret, or apply this job description in any way the organisation desires. The job description, in no way implies that these are the only duties, including the essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise.
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