Newly Weds Foods
Operations Administrator
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Operations Administrator
Operations Assistant
About Newly Weds® Foods
Newly Weds® Foods is a leading, privately owned global food ingredients business, innovating since 1932. Our European division is a market leader in the manufacture of coatings, seasonings, and functional ingredient systems, serving customers in more than 68 countries through a global network of research, manufacturing, and service facilities. Remaining a family-owned business, we stay aligned with customer demands, continuously investing in infrastructure, human resources, and capacity to support evolving needs.
About the Role
Provide comprehensive administrative support to the Operations function and the wider organisation. Ensure smooth delivery of operational activities while supporting cross-functional teams as required.
Key Responsibilities
- Maintain consignment stock levels by placing daily and weekly orders, replenishing stock locations, and ensuring inventory availability (some manual handling may be required).
- Manage the ordering, distribution, and stock control of Personal Protective Equipment (PPE) across the site.
- Review and process agency invoices, investigating discrepancies to ensure accurate and timely payments.
- Raise purchase orders, ensuring compliance with procurement procedures.
- Maintain and update employee training records, keeping personnel training information current and accurate.
- Coordinate business travel arrangements, including flights, accommodation, and transport following company policies.
- Attend meetings, ensuring minutes are taken accurately, actions tracked, and distribution is prompt.
- Provide general administrative support to the Operations team.
- Monitor and replenish stationery, placing orders as required.
- Serve as basic holiday and absence cover for the Operations and Admin Support Manager.
- Assist with cross-functional administration tasks, including reception cover, as needed for holidays and absences within the administration team.
- Undertake any additional training considered essential by the company for personal or business objectives.
- Respond to direction from management, accepting changes in responsibilities or duties within, or outside, the department as necessary.
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Person Specification
- Administration and reception experience
- Excellent communication skills and telephone manner
- Strong organisation skills
- Ability to liaise effectively with diverse stakeholders
- Self-motivated, capable of working unsupervised
- Proficient in Microsoft packages, including Word, Excel, and Outlook
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Benefits
- Pension scheme
- Attendance bonus
- Healthcare plan
- Social club & sports activities
- Standard working hours: Monday–Friday, 08:30–17:00 (with a 1-hour lunch break)
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