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About the Role
We are seeking a highly organised and proactive Operations Assistant to support the day-to-day running of our London office. Working closely with the Operations Manager and the wider London team, this is a varied role that combines operational, administrative, and marketing support. The ideal candidate will have experience in a similar role within a law firm or professional services environment. This is a full-time, in-office position.
About FZ
FZ is an international law firm with a global client base and offices spread across the UK, the US, and Australia. We are a tight-knit team. We specialise in solving the biggest and most complex issues in the world of international trade.
Our London team collaborates closely with our international offices and clients. Client secondment opportunities arise regularly at the firm. We have a growing team of exceptional lawyers with a variety of backgrounds and education. We all genuinely enjoy the work we do and work collaboratively in small teams.
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We are based on High Holborn, near Holborn station. The office is a great space to work closely with the team (and to enjoy lunches and post-work drinks). We do not insist on full-time “in office” work, but we do encourage people to be in regularly to work closely with one another. We will not consider remote-only applicants.
Key Responsibilities
- Support the Operations Manager with day-to-day office and operational administration.
- Co-ordinate internal and external events, including: team socials, client events, training sessions, and photoshoots.
- Assist with operational projects, including process improvements.
- Support onboarding tasks.
- Assist with workplace and office improvement initiatives.
- Prepare and format pitch documents, presentations, and other business development materials.
- Assist with legal directory submissions, and related administrative tasks.
- Maintain accurate CRM records in HubSpot, including business development activities and marketing databases.
- Provide flexible ad hoc operations and marketing support as required.
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What We’re Looking For
- Previous experience in an administrative role within a law firm or professional services environment.
- A positive and flexible attitude, with a willingness to take on a variety of responsibilities.
- Excellent organisational and time-management skills.
- Strong attention to detail and proactive approach to problem-solving.
- Ability to prioritise and manage multiple tasks and deadlines.
- Proficiency in the Microsoft Office Suite and Canva.
Equal Opportunities
We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability, or age.
How to Apply
Please send a CV and cover letter to: careers@floydzad.com
Direct applicants only
Only those with the right to work in the UK will be considered.
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