Oxford Quantum Circuits
Operations Assistant (3 months Fixed Term Contract)
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Operations Assistant - Join OQC and Build the Future
We aren’t just theorising about the future at OQC; we’re building it. Born from a philosophy of bold innovation, we’ve successfully transitioned quantum computing from academic dream into commercial reality. The most exciting thing is that we’re just getting started.
We’re looking for a proactive and people-focused Operations Assistant to help create a smooth, welcoming, and well-organised workplace experience for our teams and visitors.
About the Role
This is a hands-on, front-facing position supporting day-to-day office operations and facilities coordination. You’ll work closely with the Facilities Operations Manager to ensure our office environment is safe, organised, and fully operational, all while delivering an excellent experience for employees, visitors, and stakeholders.
Key Responsibilities
Office Operations & Facilities Support
- Maintain the smooth day-to-day running of office environments
- Ensure all facilities meet safety and operational requirements
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Concierge & Visitor Services
- Handle visitor queries, parking requests, security concerns, and concierge-style support
- Respond professionally via phone, email, and in-person interactions
Administrative Coordination
- Conduct stock checks and order office supplies, stationery, food, and beverages within budget
- Arrange catering and logistics for meetings and visits
- Support employee travel bookings, itinerary adjustments, and related queries
Organization & Planning
- Organise team events, research venues, and provide budget recommendations
- Assist with employee onboarding, including office induction tours and health & safety briefings
Requirements
✔ Experience in hospitality, customer service, office administration, or similar roles ✔ Strong interpersonal skills with a customer-first mindset ✔ Exceptional organisation and ability to manage multi-tasking independently ✔ Comfortable with administrative tasks and logistics coordination ✔ Proficient communicator, versed in face-to-face, phone, and email interactions ✔ IT-literate with good problem-solving skills and attention to detail
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Nice-to-Haves
🔹 Experience arranging travel bookings 🔹 Knowledge of health & safety or fire safety processes 🔹 Project coordination or event planning experience
"We’re looking for those who thrive in dynamic environments and embrace initiative. When you join OQC, you’ll work in a team at the cutting edge of computing innovation—where every task has a meaningful impact on science and technology for the future.
For more on our culture and benefits, explore Careers at OQC.
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