Money Means
Operations & Executive Associate
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
The best startups run on the small stuff being handled brilliantly - inboxes under control, calendars that work, team days that just happen, decks that land. Right now too much of that falls to our leadership team, and it holds them back from the work only they can do.
This is a broad operations-and-support role for someone who wants to own the day-to-day machine behind a fast-moving leadership team. You'll take work off the plates of our CEO, CTO and Chief of Staff, spot what's coming before it becomes urgent, and grow with us as we scale.
About Money Means
Money Means exists because good financial guidance has always been a privilege, and we think that's wrong. We're building Aida, an AI-powered tool that gives people genuinely useful, personalised financial guidance (and, in the near future, financial advice) without the cost or jargon of traditional advice. We're a mission-driven team of 14 (& growing!), working in a fast-paced, agile environment where your skills and ideas can truly make a difference.
Key Responsibilities
- Support the leadership team with their mailboxes - triaging, flagging what genuinely needs them, drafting routine replies, and keeping things under control. This is a core part of the role.
- Own calendar management and follow-ups across the leadership team, so nothing slips
- Look ahead and prep for what's coming - demos, investor updates, key deadlines - before they land
- Turn meeting notes and transcripts into clear actions and follow-ups
- Support internal comms - help draft, coordinate and schedule team updates, announcements and all-hands materials, keeping the team in the loop
- Polish slides and decks to presentation-ready (functional Figma, not full design)
- Help organise team days end-to-end - travel, venues, logistics, and pulling together everyone's needs
- Keep our internal tools and shared spaces (Notion, shared drives) tidy and up to date
- Support monthly payroll administration and new-starter onboarding logistics (equipment, tool access, checklists)
- Coordinate interview and candidate scheduling as we hire
- Take on ad-hoc research - travel, venues, suppliers, benchmarking
- Support finance admin - raising and chasing invoices, processing expenses, and liaising with our accountants on month-end (invoice uploads, queries etc)
- Handle contract administration - preparing DocuSign envelopes and chasing signatures
- Help prepare and post social content
- Be the operational glue that keeps a small company running smoothly
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
How You'll Work With AI Tools
AI tools aren't an optional extra here - we wouldn't be where we are today without leaning heavily on Claude. We've built a growing library of our own Claude skills that handle much of the work in this role -payroll, onboarding, research, notes, content prep and more - and you'll use them day-to-day, alongside Claude more broadly to take the friction out of almost anything.
Just as important is the instinct to spot what could become a skill. When you notice yourself doing something repetitive, we want you asking "could Claude do this?" and having a go at building it - so the whole team gets faster. We're not looking for years of experience with these tools; we're looking for someone curious, happy to lean on them, and keen to learn and build their own. Everyone in the team has a Claude subscription, and we top that up with an AI tools allowance.
Why You'll Thrive Here
- Real ownership. You'll own the operational machine behind the leadership team, not just react to requests.
- A role that grows. This starts part-time and flexible, with genuine scope to grow in both hours and responsibility as we scale.
- Flexibility that respects your life. Fully remote, flexible hours, and genuinely open to a pattern that works for you and your life.
- Work that matters. Aida is helping people who've never had access to good financial guidance. You'll be part of making that happen.
Key Skills & Experience
- Highly organised, with a knack for staying on top of lots of small moving parts
- Proactive, with real energy - you spot what needs doing and get ahead of it, rather than waiting to be asked
- A clear, warm communicator, comfortable dealing with founders, the wider team and the occasional external contact
- Discreet and trustworthy with confidential information (you'll have access to senior leaders' mailboxes)
- Comfortable with tools — confident in Microsoft Outlook/Word/Excel and Notion, and happy to learn new ones.
- At ease with a fast-moving startup where priorities shift week to week
Bonus Points
- Experience supporting a leadership team or founders in a startup or small business
- Some exposure to HR, finance or operations admin
- Comfort using AI tools day-to-day
How We Work
- Remote-first. Based anywhere in the UK.
- Flexible and outcome-focused. We care that the work is handled well, not when you're at your desk.
- Small team, multiple hats. Everyone pitches in; nothing is beneath anyone.
- AI tools are part of the workflow, not optional extras.
- Fast-moving, with lots of ambiguity - the people who thrive here are the ones who like that.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Our Interview Process
- Initial conversation with Helena (CEO & Founder) - an informal chat covering vision, chemistry, your experience, and where Aida is headed.
- Second interview with Sally (Chief of Staff, who you'd report to) and other members of the leadership team - a deeper conversation about the role, how you work, how you use AI tools, and a short practical task.
What You'll Get
- Salary: £34k–£42k FTE; approx. £23k–£28k pro-rata at 25 hrs/week
- Hours: part-time, 25 hours a week, with scope to grow
- Pension: 5% employee contribution, 3% from us
- Annual leave: 24 days plus bank holidays plus a festive shutdown (pro-rata)
- Death in Service: lump sum of 6x salary
- Income Protection: 75% of salary (plus pension contributions) for up to 3 years if you're unable to work
- EMI share options: real ownership, subject to eligibility
- GP on Demand: same-day virtual GP appointments
- Care Concierge: support with arranging care for a family member
- Employee Assistance Programme: 24/7 confidential support across mental health, legal, financial and family matters
- Mental health support: up to 4 therapy sessions a year through Spill, with the option to ask for more
- AI Allowance: up to £50 a month for AI tools, plus a Claude subscription
- Work from Anywhere: based anywhere in the UK, with up to 3 months overseas per year
Equal Opportunities
We're committed to building a team that reflects the diversity of the people Aida is built to serve. We welcome applications from people of all backgrounds, and we'd rather hear from someone who brings something different than hire the same profile twice. If you don't tick every box but think you'd be great in this role, please apply anyway. If you need any adjustments during the application or interview process, just let us know.
Ready to Make a Difference?
Apply today and help us build a world where everyone has access to the financial guidance they need.
Hiring Manager: Sally Williams | Chief of Staff | sally@moneymeans.co.uk
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location