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About The Role:
Fixed Term Contract
As an Operations Finance Coordinator, this role is designed to support the financial administration of the European Facilities Management team.
Responsible for the accurate and timely payment of vendors for goods and services. This role involves contact with internal and external customers in a fast-paced and challenging environment.
Desirable Skills
- Accounts Payable and Oracle or equivalent ERP systems experience.
- Excel use to intermediate/advanced level.
- Experience of managing supplier accounts, overdue invoices, and internal processes.
- Purchase Order processes and managing invoices on hold.
- German speaking, reading, and writing language ability would be an advantage.
Responsibilities
- Creating Purchase Orders and sending them to contractors with supporting documentation (including German speaking contractors).
- Liaising with Expenses Payable for queries relating to the payment of vendors.
- Investigate and clear invoice exceptions, i.e., on hold or rejected to ensure vendors are paid within agreed payment terms.
- Ensure Purchase Orders have been accurately raised to the correct Need-By date.
- Produce monthly checks to ensure Purchase Orders have been raised to the correct accounts.
- Managing customer service. Answering incoming calls and dealing with supplier and Internal Associate queries within agreed SLA’s.
- Any other ad-hoc tasks assigned by Facilities Management Team.
- Participate in project work as requested.
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About The Company:
OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security, and catering.
Our mission is to make people and places the best they can be for our colleagues, customers, and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.
Why Work for OCS?
✅ Award-Winning Employer: Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.
🚀 Digital Learning: The OCS Academy offers digital courses and resources to help you build skills and grow your career.
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🙂 Retail Perks: With our Hapi app, you can gain access to exclusive discounts, rewards, and wellbeing resources.
📝 Professional Growth: 600+ live learners across UK&I — Empowering colleagues with further development and qualifications!
💰 Flexible Pay: Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)
How to Apply:
If you are interested in joining a business that encourages professional development, career progression, and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.
We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.
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