Hogan Lovells
PA - CCCM/Mergers ＆ Acquisitions
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PA - CCCM/Mergers ＆ Acquisitions
PA (Corporate & Mergers & Acquisitions Team) – London Office
About the Role
Join a global team of professionals at a leading law firm. Your role will involve delivering professional secretarial, administrative, and client-facing support to a group of legal professionals within our Corporate and Mergers & Acquisitions (CCCM/M&A) department.
This position requires a proactive, responsible individual with strong organisational skills, an ability to independently manage workloads, and a commitment to delivering high-quality, client-focused solutions. You’ll also need flexibility to move across different legal groups or support teams as business needs fluctuate.
Key Responsibilities
Key duties may evolve over time to align with organisational changes. Collaboration with colleagues is essential within our Responsible Business Program.
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Building Relationships
- Understand the work of fee earners, “get to know” their clients, and foster relationships with them and other client PAs.
- Conduct confidential administrative discussions to ensure a balanced workload.
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Organisation & Initiative
- Demonstrate strong organisational skills, proactively suggesting solutions and highlighting issues.
- Maintain composure in a fast-paced environment and communicate proactively with fee earners to review work progress.
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Task Ownership & Quality Assurance
- Take full responsibility for assignments, ensuring timely, high-quality completion.
- Monitor workload, prioritise effectively, and keep fee earners informed on progress.
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Client Management & Digital Services
- Handle client enquiries, resolve or escalate matters as needed, depending on authority.
- Conduct proactive diary management, organising meetings, travel logistics, and correspondence with business awareness.
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Strategic Planning & Document Accuracy
- Plan, coordinate, and produce high-quality, accurate documents (including complex amendments and comparisons).
- Maintain register files, manage e-filing systems, and handle files securely – from opening new matters to archiving outgoing files.
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Client Billing Support
- Collaborate on client billing through 3E, creating invoices, tracking fees/expenses, and liaising with billing teams for payment queries.
- Prepare invoice backup for internal/external requests.
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Knowledge Sharing & Networking
- Actively contribute to shared knowledge and build a strong internal/external network within the business.
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Supporting Team Operations
- Provide limited cover for colleagues and assist with general team administrative tasks.
- Take precise and thorough Telephone Messages as required.
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Flexible & Adaptable Duties
- Perform unexpected tasks as needed to meet business demands.
Note: Responsibilities may be reviewed periodically to reflect evolving team structures or operational changes.
Key Requirements
The Candidate
- Interpersonal skills: Exceptional ability to engage at all levels—senior associates, directors, colleagues and clients.
- Self-driven: Proactive initiative to solve challenges.
- Ownership mentality: Readily takes responsibility and builds relationships.
- Adaptability: Thrives in a rapidly changing environment.
- Client-first mindset: Commitment to delivering excellence, both internally and externally.
- Open to learning: Willing to grow and embrace new developments.
- Flexible overtime: Capable of additional hours when required.
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Skills & Experience
Professional Qualifications
- A track record in Legal PA experience, with a preference for Mergers & Acquisitions or Corporate areas.
- Demonstrated ability in secretarial tasks, including fast and accurate typing (~60+ wpm net).
- Strong written and verbal communication as well as document drafting experience.
Industry-Specific Knowledge
- Billing experience, especially within proprietary 3E software.
- Excellent administrative and organisational skills.
Technical Skills
- Proficiency in: Microsoft Outlook, Word, Excel and PowerPoint.
- Accuracy under pressure: Routine work requires diligence and attention to detail.
- Telephone etiquette: Capable of fielding calls where appropriate.
Equal Opportunities & Agile Working Statement
We are committed to equal opportunities employment, ensuring recruitment and career advancement are meetings job requirements alone and free from bias.
Agile Working: Our aim is flexibility across the business, allowing customised work patterns whether regular hybrid, full remote or as required. Agencies are advised to note our Preferred Supplier List for all roles.
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