Humanoid
PA to the Founder Executive Meeting Coordinator & Minutes Specialist
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Personal Assistant to the Founder
Executive Meeting Coordinator & Minutes Specialist
Location: London, United Kingdom
About the Role
We are looking for an exceptional Personal Assistant to support the Founder of an international AI and robotics company. This is far more than a traditional assistant position. The successful candidate will ensure seamless execution of meetings, communications, and day-to-day priorities in an extremely fast-paced international environment. A critical part of this role is attending high-level meetings conducted entirely in English, producing exceptionally accurate meeting minutes, documenting key discussions, decisions, and action items, and ensuring flawless follow-up. Outstanding written and spoken English is therefore absolutely essential. The ideal candidate is highly organized, detail-oriented, proactive, and capable of maintaining absolute confidentiality.
Key Responsibilities
- Attend executive meetings with the Founder and senior leadership team.
- Take comprehensive, accurate, and well-structured meeting minutes in English.
- Capture decisions, action items, ownership, deadlines, and follow-up requirements with exceptional precision.
- Produce executive summaries immediately by the end of the meetings and confirm decisions in live with stakeholders.
- Track action items and ensure timely follow-up across multiple stakeholders.
- Draft professional correspondence and documentation in impeccable English.
- Proofread presentations, reports, and other business documents.
- Manage the Founder's complex calendar, meetings, and priorities.
- Coordinate domestic and international travel, including flights, accommodation, visas, and detailed itineraries.
- Organize business and personal schedules.
- Liaise with internal teams, investors, advisors, legal counsel, banks, and external partners.
- Collecting documents and agenda for the meetings, prepare briefing materials where needed.
- Handle confidential documentation and sensitive information.
- Coordinate personal and office management matters upon request.
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Requirements
- Native or near-native written and spoken English is mandatory.
- Based in London and legally authorized to work in the UK.
- Proven experience supporting founders, CEOs, entrepreneurs, or senior executives.
- Extensive experience taking minutes during executive meetings and producing professional meeting protocols in English.
- Exceptional listening, note-taking, and business writing skills.
- Outstanding attention to detail with the ability to capture complex discussions accurately.
- Excellent organizational and project management skills.
- Ability to prioritize multiple tasks in a fast-paced environment.
- Strong discretion, integrity, and professionalism.
- Excellent command of Microsoft Office, Google Workspace.
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Preferred Qualifications
- Experience working with founders of technology companies or high-growth startups.
- Experience within Executive Office, Chief of Staff, Executive Assistant, or Family Office environment.
- Experience supporting board meetings, investor meetings, or executive committees.
- Familiarity with AI, technology, or venture-backed companies.
What We Offer
- The opportunity to work directly alongside the founder of one of the world's most ambitious AI companies.
- Exposure to strategic decision-making at the highest level.
- A dynamic, entrepreneurial, and international environment.
- Competitive compensation package.
- Long-term career growth and the opportunity to become one of the Founder's most trusted business partners.
Reporting
PA will be directly reporting to the Chief of CEO Office and assist to the Founder on site.
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