Summary

Do you have extensive administration and PA experience? We are currently looking to appoint a diligent and organised PA to support and oversee diary management for the Head of Academy of Harris Girls' Academy Bromley and to act as HR Officer of Harris Academy Orpington.

Main Areas of Responsibility

Your Responsibilities Will Include

• Managing the Head of Academy’s diary, appointments and priorities
• Preparing meeting documentation and monitoring key deadlines
• Handling enquiries, calls and correspondence on behalf of the Head of Academy
• Organising meetings and coordinating communication with staff, students, parents and external agencies
• Maintaining accurate paper and electronic filing systems
• Providing high-quality administrative, clerical and secretarial support
• Drafting, preparing and proofreading documentation
• Acting as Clerk to Governors and supporting governance processes
• Maintaining the Single Central Register and ensuring compliance with safer recruitment requirements
• Managing recruitment processes, including advertising, interview coordination and onboarding
• Administering pre-employment checks, contracts and HR documentation
• Ensuring compliance with safeguarding, employment and recruitment legislation
• Maintaining accurate staff records and personnel files
• Managing staff induction, probation and performance review processes
• Administering staff resignations, exit interviews and reporting
• Liaising with safeguarding leads to ensure staff training compliance
• Maintaining records of staff medical needs and communicating relevant information appropriately
• Supporting senior leaders with a range of HR and administrative responsibilities

Qualifications & Experience

We would like to hear from you if you have:

• Appropriate degree or equivalent level of education
• Training in the use of a variety of ICT packages
• Knowledge of personal assistant roles and responsibilities
• Training in typing and formatting of a variety of documents including spreadsheets
• At least two years' experience working in school or other educational establishment
• Experience of working in an inner city school or with inner city students
• Experience of managing staff in relation to the PA role
• Some experience of human resources e.g. recruitment and/or monitoring attendance
• Experience of working to targets and deadlines
• Experience of managing meetings including preparation and circulation of papers, minutes and circulation of information as required
• Experience of managing diaries at a high level, including communication with a range of audiences
• Experience of managing high profile events
• Experience of developing policies, processes and procedures

For a full job description and person specification, please download the Job Pack.

Rewards & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.

In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes our Harris Allowance for teachers on MPS/UPS, a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan and many other benefits. Learn more about our benefits on our website.

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment.

Next Steps

If you have any questions about this opportunity, please contact us via e-mail, or call to arrange a conversation.

Before applying, please download the Job Pack for full details on the job responsibilities and person specification. You will need this when completing your application.

Please note: we may hold interviews as and when applications are received and we reserve the right to offer to a candidate prior to the closing date. We only accept applications submitted online via our careers website and which are completed before the closing deadline. With this in mind, we encourage you to apply as soon as possible and advise you check the job information as per the listing on our careers site.