Arbex
Paralegal and Assistant Company Secretary
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Paralegal and Assistant Company Secretary Job Description
Become part of the team powering household names like Andrex®, Kleenex®, Cottonelle®, Scott®, Viva®, and WypAll®. At Arbex, everything you need is right here—innovation, growth, and the chance to leave a real mark. Settling for just any role isn't you, and it isn't us either. Being Unstoppable Together calls for a particular kind of person and teams who genuinely care about making a difference. Here, you'll channel your professional expertise, talent, and drive into building and managing a portfolio of iconic, ground-breaking brands. In this role, you'll help shape the future of tissue and hygiene for billions of people worldwide.
About You
In one of our professional roles, you’ll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the centre. As the Paralegal and Assistant Company Secretary, you will support the Legal function by providing company secretarial, governance, budget management and administrative support across a multinational environment. The role partners closely with internal legal teams, finance, procurement, and external advisors to ensure legal entities are accurately maintained, statutory obligations are met, and legal processes are executed efficiently and compliantly. You will report directly to the Company Secretary and will be an individual contributor (no direct reports).
Location:
We can offer a hybrid model (on remote / Office) for candidates already based in the UK.
Key Responsibilities:
- Manage legal entity records and support entity changes across the IFP region, working with local legal teams and external counsel under supervision of the Company Secretary
- Maintain internal registers, signatory lists, and Powers of Attorney, ensuring timely and accurate statutory filings including Companies House submissions
- Coordinate execution of legal documents, including director signings, notarisation, apostilles, and management of DocuSign licenses
- Support Legal budget management by setting up vendors, raising purchase orders, monitoring spend, processing invoices, and reporting on budget and legal General Ledger (GL) activity
- Provide end-to-end administration of personal injury claims, liaising with insurers, mills, and internal stakeholders while maintaining accurate case records
- Act as the first point of contact for threats of legal action relating to non-payment of invoices, coordinating with relevant business units to resolve matters
- Perform initial reviews of non-standard Non-Disclosure Agreements (NDA), identifying risk areas for escalation to Legal counsel
- Deliver additional legal and compliance support including maintenance of standard Purchase Orders (PO) terms, publication of regulatory statements, audit coordination, and response to ad-hoc legal queries
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Required Qualifications:
- Experience working within a multinational or complex company secretarial or legal administrative environment
- Strong attention to detail with the ability to maintain accurate legal and entity records
- Proven organisational skills with the ability to manage multiple priorities and deadlines
- Clear and professional communication skills with sound judgement and escalation awareness
- Fluency in English
Preferred Qualifications:
- Developing technical knowledge of UK company secretarial practice and statutory compliance
- Experience supporting legal budget management, procurement processes, and vendor coordination
- Confidence working with legal systems, registers, and document execution platforms
- Proactive, reliable, and process-driven mindset with a willingness to learn and develop
Total Benefits
We believe that our employees are our greatest asset, and we're committed to providing them with the resources they need to be successful. If you're looking for a rewarding career with a company that cares about its employees, then ARBEX is the place for you. We offer competitive pay and benefits to employees and reward excellence and performance. Our belief in promoting a healthy work-life balance drives us to support our employees’ total well-being, offering comprehensive benefits not limited to gym memberships, private medical insurance, dental cover, employee assistance programme, cycle to work scheme, critical illness cover, travel insurance, and a market-leading defined contribution pension scheme. Certain benefits, such as flexible work schedules and parental leave, can be tailored to meet specific individual needs, giving our employees the flexibility to manage their commitments inside and outside of work. We are proud to be rated as a top 100 workplace for working mothers for two years in a row.
Flex That Works at ARBEX
We believe great work happens when people come together with purpose. That’s why we offer a flexible work model that blends remote work with intentional in-person collaboration — helping you connect, grow, and innovate while maintaining the balance you value.
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To Be Considered
Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role. In the meantime, please check out the careers website.
And finally, the fine print….
For ARBEX to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that shape the future of tissue and hygiene, which is why we seek to build a workforce that encompasses the experiences of our consumers. When you bring your original thinking to ARBEX, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.
The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities, and skills required for this position. Employment is subject to verification of local policies. This role is available for local candidates already authorized to work in the role’s country only. ARBEX will not provide relocation support for this role.
#LI-Hybrid
Primary Location: Walton Oaks
Additional Locations: N/A
Worker Type: Employee
Worker Sub-Type: Regular
Time Type: Full time
Thank you for your interest in Arbex. Backed by the power of over 100 years of legacy brands, we are the world’s next leading producer of consumer goods. When it comes to product development, we go beyond everyday needs to anticipate what life will require in the future—while keeping innovation, sustainability, and consumers at the core of every decision. From fibre to shelf, and beyond, we act with intention at every step of the way. Because scale isn’t measured by size, it’s determined by positive impact. And that’s how we deliver what the world needs next.
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