Zachary Daniels
Part Time Executive Assistant
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Part Time Executive Assistant - 30 hours p/w | Gloucester | £37,500 pro rata
Hours: 30 hours per week, Monday to Friday, Full time office based
An exciting opportunity has arisen to join a growing international business as a Executive Assistant, providing dedicated support to the CEO and CFO.
Sitting at the heart of the organisation, you'll play a pivotal role in ensuring the leadership team operates efficiently while supporting strategic initiatives, business communications, executive reporting, international coordination and operational delivery across teams in the UK, US and India.
We're looking for a highly organised, commercially aware and proactive individual who thrives in a fast-paced environment. You'll be someone who naturally brings structure to complexity, anticipates needs before they arise and enjoys taking ownership of projects from start to finish.
The successful candidate will be equally comfortable preparing board-level reports, analysing business performance data, coordinating international travel, organising company-wide events, managing executive priorities and building strong relationships across all levels of the organisation.
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Key Responsibilities
- Provide high-level executive support to the CEO and CFO.
- Manage complex diaries, schedules and business priorities across multiple time zones.
- Prepare professional reports, presentations, briefing papers and correspondence.
- Organise executive meetings, agendas, minutes and follow-up actions.
- Prepare board packs and executive documentation, including reports for international stakeholders.
- Organise quarterly company-wide communication events.
- Coordinate venues, suppliers, facilities and event logistics.
- Welcome external visitors and clients, ensuring a professional experience.
- Arrange meeting rooms, catering and hospitality requirements.
- Coordinate domestic and international travel for senior leaders and wider business teams.
- Arrange flights, accommodation, transport and detailed itineraries.
- Process expenses and maintain accurate financial records relating to travel and events.
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Skills & Experience
- Previous experience supporting senior executives in a fast-paced business environment.
- Experience working with international teams across multiple time zones.
- Experience producing reports, presentations and business documentation.
- Excellent organisational, planning and prioritisation skills.
- Strong attention to detail and commitment to confidentiality.
What You'll Receive
- Competitive salary of £37,500 FTE (pro rata for 30 hours per week).
- Health cash plan.
- Performance-related bonus scheme.
- Retail discounts.
- Summer and winter company events.
- The opportunity to work closely with senior leadership and make a meaningful contribution within a growing international business.
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