Payroll And Reward Administrator, People Experience Team – London

Part time – 4 days per week (28 hours)

The Role

We are looking for a detail-driven and proactive Payroll & Rewards Administrator to join our Reward team. The role reports to the Reward Manager and will work closely with stakeholders internally in the broader People Experience team, as well as across the wider business. You will act as the primary contact with our outsourced payroll provider for all monthly payroll and benefits changes and queries and will provide a high-quality service to staff and partners.

You will play a key role in ensuring colleagues are paid correctly, benefits are administered efficiently, and reward processes run seamlessly throughout the year.

The Responsibilities

• Prepare, validate, and process all monthly payroll reporting schedules for the UK (1,200 employees) and Dublin (30 employees), ensuring all changes are captured accurately and submitted on time, while working closely with the outsourced payroll provider.
• Reconcile payroll reports received from the provider, resolve discrepancies, and ensure timely and accurate submission of all payroll information.
• Prepare the final payroll reports for review and sign off by the Chief Financial Officer.
• Liaise with benefit providers to confirm employee benefit selections and ensure all schedules, updates, and invoices are processed accurately.
• Respond to employee payroll and benefits queries promptly and professionally, escalating issues where appropriate.
• Work closely with the Reward Manager to ensure efficient, high-quality processes across payroll, benefits, and reward activities.
• Ensure that all exiting employees have been captured in the payroll and affected changes to their employee benefits.
• Accurately record and process changes relating to maternity, paternity, shared parental leave, and other leave types.
• Complete the monthly overtime report and ensure overtime payments are processed accurately.
• Review overtime patterns to identify potential wellbeing trends and escalate insights to the Talent Management team.
• Collaborate with the internal Finance team to support monthly payroll reconciliations and resolve supplier invoice queries.
• Maintain accurate employee data across HR systems in line with data protection policies, conducting regular audits to ensure data integrity and compliance.
• Manage joiner, leaver, and change data on the Reward portal, running monthly reports to process new benefit selections and update third-party providers.
• Support the annual renewal of the firm’s Private Medical Insurance scheme, updating internal systems and maintaining the insurer’s portal with monthly changes.
• Assist with the administration of the annual flexible benefits reporting cycle, ensuring accurate monthly payroll deductions.
• Update the pension provider’s (Aegon) portal each month, preparing employee and employer pension contribution reports for Finance and supporting reconciliation of pension uploads against payroll data.