Greenhous Group
Part Time Sales Administrator
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Part Time Sales Administrator
An opportunity has arisen for a Part Time Sales Administrator to join our Administration team based at Greenhous Geely, Featherbed Lane.
In this role, you will be providing administrative support to both Fleet and Retail Sales teams to ensure orders are processed efficiently, accurately and to the highest standards.
Other duties may be required of the post holder in addition to those listed above and below, to ensure that the requirements of the business are met at all times.
Salary
Dependent on experience (will be discussed at interview stage).
Hours
Monday to Friday, 5 hours a day within core hours of 9am to 5pm, i.e. 25 hours per week.
Key Responsibilities
- Maintain internal systems to ensure accurate and up-to-date records of all fleet transactions.
- Maintain customer portals, ensuring that all information is accurate and up to date.
- Create and update stock book records, including vehicle specifications & pricing.
- Generate sales invoices within the Dealer Management System in line with scheduled delivery dates.
- Ensure that all vehicles are taxed for the relevant or requested date.
- Registration of warranties and preparation of handover documentation in preparation for handover to the customer.
- Cleanse and complete files for delivered orders.
- Submit delivery packs to Fleet customers, including all necessary documentation and paperwork.
- Order vehicles from manufacturers, ensuring that all orders are accurate and meet customer needs.
- Maintain and update internal reports.
- Ad-Hoc duties in line with the role of Sales Administrator.
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Ideally, we are looking for:
- Experience in administrative support, preferably in the automotive industry.
- High level of accuracy and attention to detail.
- Proactive planner with good organisational skills.
- Flexibility and adaptability to changing priorities.
- Proficient in Microsoft Office and other relevant software applications.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Experience of using Keyloop would be desirable but is not essential.
In return we’ll offer:
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As a permanent Greenhous employee, you will be entitled to:
- 30 Days Holiday Including 8 Bank Holidays
- Company Sick Pay That Increases With Length Of Service
- Pension With Greenhous Contribution
- Career Development Opportunities
- Employee Discounts On A Range Of Products And Services Including Holidays, Days Out And Supermarket Shops
- Qualified Mental Health First Aiders
- Free Will Writing Service
- Free Mortgage Advice Service
- Free Eye Tests For VDU Users
- Free Flu jabs if you are ineligible through the NHS
- On-Site Parking (Site Specific)
- Cycle To Work Scheme
- EAP – Employee Assistance Program
Who are we:
Greenhous is firmly established as one of the largest dealer groups in the UK and has over 100 years’ experience in the franchised dealer world. We are a leader in the supply of dealer services for some of the world’s leading manufacturers.
Our network of Car and Commercial dealerships now stretches across Shropshire, Staffordshire and the West Midlands and includes a number of different franchises including Vauxhall, Nissan and DAF.
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