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Keltie is an exceptional Intellectual Property (IP) firm with a reputation for providing excellent client service to a range of small, medium, and large clients around the world. Chambers and Partners ranks Keltie among Britain's top ranked patent and trademark firms, and we are one of the fastest-growing IP firms in the UK, with offices in London, Cambridge, The Cotswolds, and Ireland.
Ideas are very much welcomed in the Keltie organisation, so if you are a free thinker, enjoy problem solving, and would like to work in an environment where ideas are encouraged and nurtured, this could be the ideal opportunity for you to join an exciting and thriving team.
Location: London We are looking for a candidate with at least 2 years of experience to provide professional support to patent fee earners in our Software and AI & Quantum Groups.
The successful candidate will have responsibility for managing at least one significant client relationship. The role holder will work closely with other Paralegals to ensure that deadlines are met and that fee earners have the support that they need to be effective.
Requirements of the Role
Professional
- Preparing official filing documentation for patents and designs
- Preparing and filing official action responses (via use of patent office online filing systems)
- Instructing overseas associates for patent and design filings and responses
- Preparing cost estimates
- Reporting filing, prosecution and grant communications to clients, and providing draft reporting for fee earner approval and completion
- Use of IP management systems for Keltie (Inprotech) and clients, including report generation
- Use of document management system (iManage), including document filing and recovery
- Client portfolio management, including report generation, client billing and liaison with client attorneys and administrators
- Addressing formal drawings issues, including commission and review
- Developing office processes and workflows to meet specific client requirements.
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Legal
- Conducting or participating in due diligence
- Conducting assignment and change of name projects
- Preparation of Powers of Attorney and Assignments for new filings
- Ensuring legal requirements are met for filings, including obtaining legalised and notarised documents.
Administrative
- Diary management including deadline monitoring
- Invoicing and billing, including use of electronic billing processes
- Reviewing post and sending reminders
- Responding to general client queries
- Document proofing and limited copy typing.
The Person Specification
- Candidates will normally have a CIPA IP Paralegal qualification, or be well on track towards this qualification
- Excellent organisational and time management skills are required, together with the ability to work accurately and at pace under pressure
- The role requires the ability to work both autonomously and proactively in a team
- Candidates must be able to communicate (written and oral) effectively, feeling comfortable in client-facing communications and in working with fee earners to ensure that work is carried out in a timely and effective way to meet client requirements.
- Experience with electronic records and billing systems would be an advantage.
- Candidate demonstrates preparedness to work additional hours from time to time to ensure that deadlines are met.
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In return Keltie offers its employees:
- Flexible working (discretionary 2 days min’ office based)
- Group Pension Plan
- Private Healthcare Plan
- Life Assurance
- Group Income Protection
- 25 days holidays plus paid bank holidays
- Increase to max of 30 days holiday for long service
- Season ticket loan
- Ride2work scheme
- Reimbursement for eye care
- Discretionary study support and study leave
- Social events.
This is a full-time role, 35 hours, 5 days per week (9.30am to 5.30pm)
Salary: Competitive market salary. Closing date for applicants: 30 April 2026
For any questions, please contact Peopleandtalent@keltie.com [Peopleandtalent@keltie.com].
Please note that this position is not eligible for sponsorship. Proof of right to work in the UK is a requirement for this role.
Keltie is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
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