Payment Administrator (30 hours per week, full time hours will be considered)

Overview

Weybourne is a family office which manages investments and provides financial and other professional support to a High Net Worth family, their estates and business interests. The Weybourne office is located in Malmesbury and this will be an on site role for 5 days per week.

The Payment Administrator is part of the Transaction Services team which provides payroll and accounts payable functions for the Weybourne Group, family office entities and family members. This role is responsible for ensuring that invoices and payments made on behalf of the Family Office are processed accurately, in a timely fashion and in compliance with relevant policies and procedures. The role is based on 30 hours per week, although full-time hours (39 per week) will be considered.

Requirements

Main Duties/Responsibilities:

Manage payment requests from different sources and countries whilst maintaining compliance with policies and delegation of authority Ensure all payments have been processed daily. Lead the annual awards payment process, consisting of payments being made to 30+ countries Maintain strong financial controls within the payments process including segregation of activities and banking controls. Process invoices within accounting software and create payments ready for approval in different banking platforms. Liaise with other departments to deal with any queries concerning purchase orders, supplier onboarding and supplier payments. Ensure compliance with third-party management policy to cover onboarding of new suppliers, KYC due diligence, bank verification calls and ongoing monitoring of suppliers Monthly payment of employee expenses and postings in accounting software Regular monitoring of supplier register, ensuring periodic due diligence is completed as per the agreed risk matrix Other ad hoc projects and analysis as directed by the Transaction Services Manager