Harbour Healthcare
Payroll Administrator
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Job Purpose
We are looking for an organised and proactive Payroll Administrator to support the Payroll Team with the day-to-day administration and processing of payrolls across multiple sites within the business.
This is an excellent opportunity for someone looking to develop a career in payroll. The role will initially focus on payroll administration, data entry, employee queries, and supporting the wider payroll function, with the opportunity to progress into independently owning and managing payrolls in the future.
Knowledge of Sage 50 Payroll is desirable, although full training and ongoing development will be provided for the right candidate.
Main Duties & Responsibilities
Payroll Administration
- Assist with the preparation and processing of multiple payrolls.
- Input payroll data accurately onto payroll systems, including new starters, leavers, sickness absence, annual leave, salary amendments, and deductions.
- Support with payroll checks and reconciliation processes.
- Maintain accurate payroll records and electronic filing systems.
- Assist with pension administration and payroll-related documentation.
Employee & Home Support
- Respond to payroll-related emails and queries from employees, Home Managers, Administrators, HR, and Finance teams professionally and in a timely manner.
- Support homes with payroll deadlines and missing information.
- Chase outstanding payroll information where required.
- Help investigate payroll discrepancies and assist with resolving issues.
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General Administrative Support
- Maintain organised payroll folders and documentation.
- Support with reporting and spreadsheet preparation.
- Assist with audit requests and compliance documentation.
- Provide general administrative assistance to the Payroll Team.
Systems & Development
- Use payroll and time & attendance systems effectively.
- Sage 50 Payroll experience desirable.
- Willingness to learn payroll legislation, statutory payments, pension processes, and payroll compliance requirements.
- Opportunity to develop into independently processing and managing payrolls within the company.
Person Specification
Essential Skills & Experience
- Strong administrative and organisational skills.
- Good attention to detail and accuracy.
- Confident using Microsoft Office, particularly Excel and Outlook.
- Ability to manage workload and prioritise tasks in a fast-paced environment.
- Good communication skills, both written and verbal.
- Professional and confidential approach to handling sensitive information.
- Team player with a positive and flexible attitude.
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Desirable
- Previous payroll or finance administration experience.
- Knowledge of Sage 50 Payroll.
- Experience working with large volumes of data.
- Experience within healthcare or multi-site environments.
Personal Qualities
- Reliable and dependable.
- Eager to learn and develop new skills.
- Able to work under pressure and meet strict deadlines.
- Problem-solving mindset.
- Approachable and supportive manner when dealing with colleagues and employees.
Development Opportunities
This role offers genuine long-term development opportunities within the Payroll Department. The successful candidate will receive training and support to develop their payroll knowledge and may progress into independently managing payrolls and taking ownership of designated sites/pay cycles in the future.
Benefits
- Training and development opportunities
- Career progression within payroll
- Supportive team environment
- Flexible/hybrid working options (where applicable)
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