Hays
Payroll Administrator
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Permanent Payroll Administrator
Location: City of London Working Arrangement: Hybrid Salary: £34-£40k per annum (depending on experience)
Our client is seeking an experienced Payroll Administrator to join their team.
Key Responsibilities
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Process high-volume, end-to-end payroll for large employee groups, including teaching and support staff, ensuring accuracy and adherence to strict deadlines.
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Administer statutory and sector-specific payments, including:
- Teachers’ Pensions
- Overtime
- Term-time calculations
- Absence-related pay
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Manage pension submissions, including Monthly Data Collection (MDC) for:
- Teachers’ Pension Scheme
- LGPS (where applicable)
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Maintain and update employee records within HR/payroll systems, ensuring:
- Data integrity
- Compliance with GDPR
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Handle payroll queries from employees and stakeholders, resolving discrepancies efficiently and professionally.
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Reconcile payroll outputs, including:
- Gross-to-net calculations
- Deductions
- Third-party payments
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Support year-end processes, including:
- P60s
- P11Ds
- PSA reporting
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Ensure compliance with:
- HMRC regulations
- Education sector requirements
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Liaise with HR, Finance, and external providers to ensure seamless payroll operations.
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Contribute to continuous improvement of payroll processes and controls in a high-volume environment.
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Maintain and update employee payroll records, ensuring:
- Accuracy
- Completeness
- Compliance with internal controls and GDPR
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Process payroll changes, including:
- Starters
- Leavers
- Contractual changes
- Salary adjustments
- Deductions
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Administer high-volume payroll inputs, ensuring all transactions are processed within strict monthly deadlines.
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Act as the first point of contact for payroll queries, responding to high volumes of questions via:
- Phone
- Ticketing systems
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Investigate and resolve discrepancies relating to:
- Pay
- Tax
- Pensions
- Deductions (in a timely and professional manner)
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- Escalate complex issues where required, ensuring clear communication and resolution tracking.
Essential Requirements
- Highly organised with the ability to:
- Manage multiple payroll deadlines in a high-volume environment.
- Strong attention to detail to ensure accuracy across:
- Large datasets
- Complex payroll transactions.
- Excellent communication skills with the ability to:
- Explain payroll information clearly to non-finance stakeholders.
- Customer-focused approach when handling employee queries, maintaining:
- Professionalism
- Confidentiality
- Strong problem-solving skills to:
- Investigate and resolve payroll discrepancies efficiently.
- Proactive and adaptable, able to work effectively in:
- Fast-paced education settings
- Peak payroll periods
- Team player, ready to:
- Support colleagues
- Collaborate across HR and Finance.
If you have all of these skills, please apply now.
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