MML Marine Limited
Payroll and HR Assistant
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Payroll and HR Assistant
Role Overview
The HR & Payroll Assistant provides administrative support across all areas of human resources and payroll. The role is responsible for maintaining accurate employee records, assisting with payroll processing, supporting recruitment and onboarding activities, and ensuring compliance with employment legislation and company policies.
The successful candidate will be highly organised, detail-oriented, and able to handle confidential information with discretion.
Key Responsibilities
Human Resources
- Maintain accurate employee records and HR databases.
- Assist with recruitment activities, including advertising vacancies, scheduling interviews, and preparing offer documentation.
- Coordinate onboarding and induction processes for new employees.
- Prepare employment contracts, letters, and other HR documentation.
- Support employee lifecycle administration, including changes to employment details, promotions, transfers, and leavers.
- Monitor and maintain absence, holiday, and sickness records.
- Assist with performance review and training administration.
- Respond to routine employee queries regarding HR policies and procedures.
- Ensure HR files and records comply with GDPR and company data protection requirements.
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Payroll
- Prepare and collate payroll information including hours worked, overtime, absence records, and salary adjustments.
- Support the weekly & monthly payroll process, ensuring accuracy and timely submission.
- Process starter, leaver, and employee amendment information.
- Assist with pension administration and statutory payments.
- Resolve payroll queries from employees in a professional and timely manner.
- Maintain payroll records and ensure compliance with HMRC and statutory requirements.
Administration & Compliance
- Produce HR and payroll reports as required.
- Assist with policy updates and employee communications.
- Ensure compliance with employment legislation and internal procedures.
- Support audits and compliance checks as required.
- Produce labour utilisation reports
- Other general administration support where required
- Support other ad-hoc requests as required
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Skills & Experience
- Previous administrative experience, within HR or payroll.
- Strong attention to detail and accuracy.
- Excellent organisational and time management skills.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Strong communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information.
- Experience working with HR or payroll systems such as Sage Payroll, Bright HR or similar
- Knowledge of UK employment law and payroll legislation.
Personal Attributes
- Professional and approachable manner.
- Highly organised and methodical.
- Reliable and dependable.
- Strong problem-solving skills.
- Ability to work independently and as part of a team.
- Flexible and adaptable in a fast-paced environment.
Benefits
- Pension scheme.
- Generous annual leave entitlement.
- Training and development opportunities.
- Employee assistance programme.
- Additional company benefits as applicable.
Pay: £28,000.00-£32,000.00 per year
Work Location: In person
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