Payroll and Pensions officer (IT) / Contractor

Payroll & Pensions Officer

Working with the Payroll and Pensions Manager, Senior Payroll and Pensions Officers ensure the payroll function required to pay all Officers and Staff is carried out accurately, in accordance with legislation (HMRC and Employment Law) Regulations, Terms and Conditions of Service, Force Policy, Financial Regulations and Local Arrangements, ensuring accuracy, efficiency and timeliness.

Provide payroll advice and support to all officers and staff of the Force, in excess of 11,000 employees in total. Use a range of computer software - Payroll Systems, Pension Systems, Microsoft Office, HR systems, Duties systems, Expenses systems. Responsibility for ensuring that employee payroll records are maintained and shared in accordance with data protection legislation and Force requirements.

• Ensure correct salary payment to officers and staff.
• Monthly input for approx. 11,000 (in total) officers and staff, ensuring data entry is processed accurately and swiftly, adhering to the Monthly/Annual Payroll Deadlines ensuring all data is checked before input and challenging the instruction if there are inaccuracies, incompleteness or non-compliance with Force Policy and legislation with the People Directorate to ensure accurate records and payment.
• All changes to Payroll Records must be audited weekly to ensure compliance to Audit Regulations, instigating corrective action, minimising errors, endorsing good practice, consistency and ensuring employee satisfaction.
• Process absence data on a monthly basis for Sickness, Other Absence (unpaid leave), maternity, paternity, shared parental and adoption leave in accordance with Statutory Obligations and force policy, cross checking information on HR System and CARM to ensure consistency of data across all systems leading to accurate payments.
• To make sure annual increments and other salary alterations/variations (purchase of additional leave, unpaid leave, temp promotion and temp salary) are applied correctly ensuring the payroll record is maintained and they are reflected in reckonable and pensionable service which impact on future benefits.
• Perform National Living Wage (NLW/NMW) calculations for officers and staff wishing to participate in Salary Sacrifice schemes, to ensure compliance with Employment Legislation ensuring officer and staff are made aware of the implications if falling below National Insurance Lower Earnings Limits.