Accounts

• Process purchase invoices accurately and promptly.
• Raise sales invoices where required.
• Reconcile supplier statements and resolve invoice queries.
• Assist with payment runs.
• Support bank reconciliations.
• Assist with credit control activities where required.
• Maintain accurate financial records within the accounting system (ideally Xero).
• Assist with month-end finance processes.
• Produce reports and management information as requested.
• Provide day-to-day administrative support to the Accounts Manager.

Purchasing

• Raise purchase orders in accordance with Company procedures.
• Coordinate purchasing requests from across the business.
• Liaise with suppliers regarding orders, pricing, and deliveries.
• Monitor outstanding purchase orders and deliveries.
• Resolve purchase order and invoice queries.
• Maintain supplier records and documentation.
• Assist with ordering office supplies, uniforms, PPE, and operational resources.
• Support supplier administration and onboarding where required.
• Identify opportunities to improve purchasing processes and achieve value for money.

General Administration

• Maintain accurate records and electronic filing systems.
• Respond to finance and payroll enquiries professionally and confidentially.
• Assist with audit requests and financial documentation.
• Produce reports, spreadsheets, and documentation as required.
• Support continuous improvement by identifying opportunities to improve finance and payroll processes.
• Provide administrative support to the wider business when required.
• Undertake any other reasonable duties consistent with the role.

Person Specification

Essential

Qualifications

• GCSE (or equivalent) in English and Maths (Grade 4/C or above).
• Payroll, finance, bookkeeping, or accounting qualification, or equivalent practical experience.

Experience

• Previous experience working within a payroll, accounts, or finance environment.
• Experience processing financial transactions accurately.
• Experience using payroll software.
• Experience using accounting software, ideally Xero.
• Good working knowledge of Microsoft Excel and Microsoft Office.

Knowledge

• Understanding of payroll processes and UK payroll legislation.
• Knowledge of HMRC requirements.
• Understanding of purchase ledger processes.
• Awareness of financial controls and the importance of confidentiality.

Skills & Competencies

• Exceptional attention to detail with a commitment to producing accurate work.
• Highly organised with excellent time management skills and the ability to prioritise competing workloads.
• Process-driven, with the ability to follow established procedures while identifying opportunities to improve efficiency.
• Excellent numerical and analytical skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficient in Microsoft Office, particularly Excel.
• A proactive approach with a willingness to learn and support colleagues.

Desirable

• AAT qualification (or working towards).
• Experience of end-to-end UK payroll.
• Experience within an SME environment.
• Experience of purchasing or procurement administration.
• Experience supporting month-end finance processes.
• Knowledge of workplace pension administration.

Personal Attributes

We’re Looking For Someone Who

• Takes pride in delivering accurate, high-quality work.
• Is naturally organised and enjoys keeping systems and records up to date.
• Works methodically and pays close attention to detail.
• Enjoys working within structured processes and helping to improve them.
• Is dependable, reliable, and takes ownership of their responsibilities.
• Builds positive working relationships with colleagues, suppliers, and stakeholders.
• Remains calm under pressure and can prioritise competing demands.
• Demonstrates integrity, professionalism, and discretion at all times.
• Has a positive, proactive attitude and enjoys working collaboratively as part of a team.

What We Offer

• Competitive salary.
• 28 days annual leave (including Bank Holidays), pro rata.
• Training and development opportunities.
• Employee Assistance Programme (where applicable).
• Free on-site parking.
• Friendly and supportive working environment.
• Opportunity to develop and grow within a successful and expanding organisation.

Why Join Kinect Services?

At Kinect Services, we’re passionate about making a positive difference to the people and communities we support. As part of our Finance team, you’ll play an important role in ensuring the business operates efficiently while supporting our continued growth.

This is a varied and rewarding role where you’ll have the opportunity to develop your knowledge across payroll, accounts, and purchasing, working closely with an experienced Accounts Manager in a supportive and collaborative environment.