Havas Group
Payroll & Benefits Administrator
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Agency: Havas Media
Job Description
About Us – Havas UK
Havas is a leading communications network built around an integrated Village model, bringing together creative, media and health agencies in a single, connected structure. This approach underpins our Converged strategy, aligning talent and capabilities around client needs and enabling teams to work in more integrated, future-facing ways.
We partner with some of the world’s most recognisable brands, with teams that combine strategy, creativity, media, data and technology to drive meaningful and sustainable growth outcomes, guiding our clients towards their marketing and communication objectives.
The Havas UK People Team
We are a progressive, award-winning People team of 35, supporting the core agencies across the Havas Media and Havas Creative networks in London, Manchester and Leeds. We partner closely with our agencies to build inclusive, high-performing cultures and deliver on our People commitments through thoughtful, data-led and human-centred work.
We’re recruiting for a Payroll and Benefits Administrator to ensure we process accurate payroll, employee data and benefits across our client groups.
The Role (quick overview)
This is a really varied role covering payroll data collection, instructions and validation, and employee benefits administration. You will work closely with the:
- Payroll & Systems Advisor
- Your fellow team members to ensure you’re supporting our employees as the first point of contact for benefits information across the Group;
- Wider People Team to ensure you’re supporting the business in the right way.
This role is key to the success of our People Team and offers growth opportunities in Compensation, Benefits, and Data Analytics.
Working alongside a strong People Team, you will have autonomy to input into new processes, ideas and ways of working: we actively want to hear about what you can do to support our business better!
It’s a lively team and an even livelier company with plenty of opportunity for career development, training and (most importantly) enjoying your job.
Main Responsibilities
Payroll Administration
- Audit HRIS to ensure all employee lifecycle changes and necessary data are recorded in timely fashion ahead of payroll cut-off.
- Liaise with Havas Shared Services centre to communicate monthly employee updates for payroll and address any relevant enquiries in timely and accurate manner. This includes salary changes, benefit deductions, childcare vouchers, parental leave, new starters and leavers.
- Check and reconcile payroll data against HRIS and monthly updates after 1st run to ensure accuracy.
- Be a front facing contact for all employees on payroll & tax queries, dealing with sensitive matters in a prompt and professional manner.
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Benefits Administration (training can be provided for the right candidate)
- Act as the first point of contact with employees to manage questions and queries about employee benefits, informing employees of their benefit options.
- Maintain relationships with external benefit providers.
- Maintain membership of all benefit platforms, ensuring these are kept up to date (e.g. PMI, gym, discount platform, etc.) on monthly basis in line with deadlines; performing regular audits to ensure data is accurate.
- Support in communication and promotion of employee benefits throughout the year.
General administration
- Keep all e-files up to date.
- Keep abreast of changes and developments in relevant legislation.
- Ensure all data is managed and maintained in accordance with GDPR, as part of wider People Team.
- Ensure that the safeguards and controls remain in place and any changes are recorded and communicated to mitigate risk.
Who we’re looking for
- Excel skills (data validation, basic formulae like vlookup/if/match)
- Ability to prepare manual payroll calculations (for example statutory leave payment schedules) in Excel
- You must be able to provide support to the wider HR team and business, with intermediate Excel and Word skills.
- You will need to be highly organised and deadline-focussed.
- You should have a high level of accuracy and attention to detail.
- You should be a compelling and concise communicator – persuasive and confident in your communication and able to translate complex data into layman’s terms
- You should not be afraid to challenge and ask why.
- Good command of written and spoken English.
- You should be able to work within a confidential environment.
#LI-NK1
Contract Type
Permanent
Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.
If you don't find a suitable opening on our Career Site, don't worry! You can still send your resume to us. Please go to Consider me for Future Openings.
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About Us
Founded in 1835 by Charles-Louis Havas, Havas is one of the world’s largest global communications groups, with more than 23,000 people in over 100 countries sharing one single mission: to make a meaningful difference to brands, businesses, and people.
Havas has developed a fully integrated model covering all communications activities. The teams of the three business units, Creative, Media and Health & You, work together with agility and in perfect synergy to offer clients tailor-made, meaningful, innovative and entertainment-oriented solutions that support them in their positive transformation.
Life at Havas
We take great pride in our Havas family. They bring many unique personalities, perspectives and passions to their work. Collaboration is at the core of how we operate, and Havas Villages are the homes we work in. We encourage our people to take advantage of our many opportunities to learn and grow. Through local agency training sessions, our unique global and development programs, we offer our people endless opportunities to explore.
Havas Creative Network
At Havas, we believe creativity isn’t just a description of our business, it is part of our agencies’ DNA. We bring together some of the industry’s most creative and accomplished agencies. By combining creative expertise with the strategic and innovative power of our Villages, we can build seamless teams around the individual needs of each of our clients.
Havas Media Network
We create the best media experience, capitalizing on the most meaningful media to build more meaningful brands. We know how to connect a client with their target audience – in the context of where they are, through the content they pay attention to. We deliver this expertise through the Mx System, our global operating methodology and strategic planning process, that creates value for our clients by turning consumer intelligence into clear growth targets, aligning stakeholders and KPIs, and measuring the impact of media experiences.
Havas Health
Driven by human purpose and focused on the betterment of humanity through health, Havas Health & You leverages a global collection of experts and individuals to help people everywhere live healthier lives. With a spirit rooted in innovation, creativity, and education, we are dedicated to delivering consistent excellence and groundbreaking work.
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