Education Authority Northern Ireland
Payroll Officer - EA Armagh Office
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Payroll Officer - EA Armagh Office
Payroll Officer
Reports To
Team Leader
Job Purpose
As part of the Payroll Section, working within Financial Support Services and under the requirements of the Employment Rights Act 1996, you will:
- Provide timely and accurate payments to differing types of Education Authority employees and independent bodies within agreed deadlines, subject to varying conditions of service and statutory legislation.
- Provide information to internal and external professionals, statutory authorities, and outside agencies per statutory and non-statutory requirements.
Main Duties and Responsibilities
Payroll Administration & Processing
- Operate and maintain manual and computerised payroll records for various employee categories, ensuring accurate payments and deductions.
- Process and input all prepared data into the specialist payroll system (Resourcelink), verifying reconciliation accuracy.
- Process and control sickness and maternity records, calculating statutory and occupational entitlements on receipt and authorisation of medical evidence.
Compliance & Verification
- Verify accuracy of all payroll outputs, including payments, deductions, and reports, reworking calculations as necessary before releasing for payment.
- Maintain accurate manual and computerised pension records, ensuring correctness of data impacts pension benefits.
Information & Advisory Role
- Provide guidance on payroll, pensions, and statutory schemes to employees, ex-employees, departments, and external agencies.
- Comply with Data Protection Act (1998) when handling confidential information (written/verbal) for statutory/non-statutory bodies.
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Systematic & Strategic Workload
- Manage workload under inflexible deadlines, prioritising tasks to meet payroll targets and generate administration documentation.
- Scrutinise authorised documentation and verify essential input data from related sections.
- Stay updated on PAYE, National Insurance, Statutory/Paternity Maternity Pay, Student Loans, and pension scheme legislation.
Customer & Agent Interaction
- Respond professionally to queries from employees, external agencies, and internal collaborators (telephone, written, or in-person).
- Train, supervise, and allocate clerical officers’ tasks, monitoring performance.
- Deputise for the Team Leader on specified tasks and rotate responsibilities where required.
Policy Compliance & Teamwork
- Adhere to Authority’s management attendance policy, including flexible working and return-to-work protocols.
- Act under pressure, balancing conflicting deadlines while operationalising government legislation updates.
- Work effectively in team-based and independent capacities.
Qualifications & Experience (Essential Criteria)
1. Educational/Experience Requirements
- Option 1: NVQ Level 3 or BTEC National, two A-Levels/equivalent, plus minimum 1 year administrative/clerical experience in a financial environment.
- Option 2: Minimum 3 years’ administrative/clerical experience working in a financial environment.
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2. Technical Proficiency
- Demonstrated experience in specialist computerised software, including Microsoft Word and Excel.
*3. Specialised Knowledge (Interview Required)
- Payroll statutory payments and deductions, legislative updates, and compliance.
*4. Workplace Skills (Interview Required)
- Ability to work under pressure and meet deadlines.
- Initiative and adaptability in a team environment.
- Professional customer service skills (face-to-face/telephone).
Bonus: Desirable Criteria
- Experience using Oracle or similar payroll systems.
** цере ation to Equality &
Inclusion Commitment** You must align with Northern Ireland Act (1998), Section 75; actively promoting good relations, equality, and diversity at all times. All applicants are considered without discrimination.
Disclosure of Criminal Background
Authenticated positions involving regulating activity (working directly with children/young people) require an Enhanced Disclosure of Criminal Background. Candidates selected for roles under this mandate self-fund these checks.
For further details: NI Direct | Department of Justice.
This position’s terms and conditions can be reviewed [here].
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