Koto
People and Talent Coordinator
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People and Talent Coordinator
The Role
You are the empathetic heartbeat and organisational anchor of the People and Talent team at Koto. We believe our people do their best work when they are truly supported, and you are the one who builds the foundation for that to happen. Balancing deep discretion with a fast-paced, proactive drive, you transform complex HR logistics into seamless, human experiences. By managing priorities and communication within the team, you bridge the gap between necessary administration and cultural care, ensuring every person at Koto—from their very first interview to their day-to-day life—feels looked after.
Responsibilities
People Operations
- Own the onboarding journey: From gathering Right to Work documentation to crafting Welcome Decks, and coordinating with IT on tech setups, ensuring a new joiner’s first day feels like a celebration.
- Lead first-day HR inductions as the role matures.
- Manage benefits schemes (including Juno, Third Space, Cycle-to-Work), administer healthcare claims, and keep HRIS (Humaans) and benefit platforms flawlessly updated.
- Track employee lifecycles: Monitor probationary periods, prompt managers at key milestones, and prepare necessary progression or extension paperwork under guidance from the Senior People Director.
- Handle exits with care:
- Manage IT off-boarding paperwork.
- Coordinate return of studio equipment.
- Ensure smooth transition of departing team members off platforms.
- Maintain financial and legal data integrity:
- Administer all payroll paperwork (promotions, pay rises, joiners, and leavers).
- Handle digital personnel files, pension administration, and support annual salary reviews.
- Draft official documentation (contracts, HR changes, tenancy agreements, and employment references) with high attention to detail while upholding strict confidentiality.
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Talent Acquisition
- Serve as the welcoming, organised point of contact for external talent:
- Coordinate interviews, provide prep materials, and manage last-minute scheduling.
- Collaborate closely with candidates, EAs, and internal teams.
- Manage the Applicant Tracking System (Teamtailor):
- Upload and close roles, maintain accurate candidate records, and ensure strict GDPR compliance.
- Keep job specs updated as benefits evolve.
- Proactively engage in headhunting as experience grows within Koto’s ecosystem.
- Support the wider team with talent initiatives, including:
- Research and data reporting.
- Planning for fresh Talent and People initiatives.
EMEA and Regional Growth
- After mastering the UK landscape, expand to support regional growth:
- Learn Berlin-specific contracts, benefits, and international operational processes.
Our Commitments to You
We ensure:
- Meaningful access to your manager for personal development and career progression.
- Performance rewards:
- Promotions and pay increases.
- A discretionary annual bonus (up to 10% of salary).
- Equal opportunities for all employees.
- family leave support, including generous paid maternity/paternity leave.
- Holiday flexibility:
- 25 days per year (excluding UK bank holidays).
- An additional holiday day per year (capped at 5 extra days).
- A studio closure between Christmas and New Year.
- 3% contribution to the Scottish Widows pension scheme.
- Private medical insurance via Vitality Health and a £75/month employee wellness package (Juno).
- Access to YCN and funds for relevant training opportunities.
- Loyalty rewards:
- £5,000 + 5 days holiday after 5 years of service.
- £10,000 + 4 weeks holiday after 10 years of service.
- Remote work flexibility: Opportunity to work from any of Koto’s five global studios, with advance planning and approval.
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Our Culture
At Koto, we embrace "rational optimism"—believing in the potential of our work, clients, businesses, and the power of brand. We:
- Pursue meaningful work and inspire creativity within the team.
- Cultivate leadership, culture, and collaborative spaces to foster ambition.
- Encourage autonomy while ensuring productivity:
- In-person work with an optional WFH day (Friday).
- 20 remote work days per year for further flexibility.
- Prioritise collective learning, mentoring, and accountability to drive exceptional results.
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