Quantum Technology Solutions Inc
People & Culture Associate
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About the Role
Quantum is looking for an experienced, people-centred People & Culture Manager to own and run the HR function across our UK and Spanish operations, with more regions to come as we grow.
You will own the full employee lifecycle - recruitment, onboarding, performance, employee relations and offboarding - be the trusted first point of contact for the team, and keep our people processes professional, consistent and compliant. You will also manage the London office. It is a hands-on, broad role for someone who can operate independently, draw on external advisers where specialist local knowledge is needed, and help shape how a fast-moving, multi-jurisdictional business looks after its people.
Key Responsibilities
- Recruitment. Own end-to-end hiring - JDs, sourcing, agency relationships, the interview pipeline, candidate experience, and issuing correct, complete offers and contracts.
- Onboarding & offboarding. Run smooth joining and leaving processes, including pre-boarding, inductions, probation sign-off, exit interviews and access management.
- Performance. Own the performance cycle - goals, mid-year and year-end reviews, the platform, and supporting managers through development and improvement conversations.
- Employee relations & culture. Be the confidential first point of contact; handle grievances, disciplinaries and conflict to correct process; support wellbeing; and run company all-hands.
- HR compliance & policy (UK & Spain). Maintain the handbook and policies; ensure employment-law, pay-transparency and GDPR compliance across both jurisdictions, coordinating with external advisors on Spanish matters; and keep the Notion HR hub and SharePoint current.
- Compensation & benefits. Administer benefits, pensions and the salary-review cycle, and support benchmarking. Pay decisions rest with the Head of Business Operations and CEO.
- Payroll (people side). Own the people-data inputs that drive payroll - starters, leavers, changes, pay-affecting leave - check the run, and field pay queries. Finance owns processing and execution.
- People data & reporting. Maintain the HRIS, oversee leave and sickness records, and report headcount, attrition and people metrics to leadership.
- London office & health and safety. Run the Paddington office and keep UK health and safety compliance current, coordinating equivalent Spanish obligations via an external provider as Madrid grows.
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About You
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- Substantial generalist HR experience, ideally with multi-jurisdiction or international exposure.
- Confident owning the full employee lifecycle independently.
- Strong UK employment-law knowledge, and comfortable coordinating external advisers on Spanish matters.
- Experienced in performance management and employee relations, handling sensitive matters discreetly and correctly.
- Calm, approachable and trustworthy, with sound judgement on people data and confidentiality.
- Highly organised, balancing day-to-day delivery with building solid foundations. Fluent in English.
Nice to Have
- CIPD qualification; Spanish language or experience of Spanish employment practices.
- Startup / scale-up / international background.
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