Psicon Ltd
People & Onboarding Coordinator
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People & Onboarding Coordinator
HR Coordinator – Hybrid Employment (37.5 hours per week) Canterbury, CT1 2XJ
About Psicon
Psicon is a specialist neurodevelopmental service working collaboratively with NHS trusts to provide autism and ADHD assessments. We pride ourselves on offering the highest standards of psychological support and healthcare through innovative, inclusive, and high-impact services.
About The Role
Join Psicon as our People & Onboarding Coordinator, an exciting hybrid role based in Canterbury. This position is ideal for an organised and people-focused professional with experience in HR administration, onboarding, or compliance, who thrives in a fast-paced, collaborative environment.
As part of our People & Performance team, you will support a seamless onboarding process, ensure compliance withNHS and legislative standards, and contribute to Learning & Development initiatives to shape our organisation’s exceptional employee experience.
Key Responsibilities
Onboarding Compliance
- Coordinate the entire offer and onboarding lifecycle, including issuing job offers, contracts, and processing pre-employment checks:
- Right to work verification
- Criminal record clearance (DBS checks)
- Academic/professional qualifications and regulatory registrations
- Reference checks
- Work with hiring managers to deliver smart, compliant, and engaging inductions for new starters, including bespoke virtual/in-person sessions.
- Monitor onboarding timelines, outstanding checks, and risk factors, reporting regressions to senior management.
- Track probation progress, issue reminders, and escalate any overdue reviews/support cases.
- Maintain DBS renewal and professional credential trackers, highlighting pending actions to safeguard compliance.
- Review mandatory training compliance and challenge gaps before submission to regulatory bodies.
Learning & Development Support
- Provide HR administrative support to Learning & Development, including:
- Booking training venues, managing logistics, and producing materials
- Coordinate face-to-face and virtual training sessions
- Administer Attensi Learning Management System, managing:
- User enrollments and onboarding
- Absence/re-entry tracking
- Learner progress reports
- Training engagement analysis
- Work with stakeholders to identify process improvements and refine onboarding/L&D workflows.
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General People & Performance Support
- Act as first point of contact for HR/L&D queries, advocating for employees.
- Support employee engagement initiatives, including:
- Survey administration (e.g., Culture Amp)
- Reporting findings and facilitating follow-up action
- Assist with HR projects, training events, and people-focused initiatives.
What We’re Looking For
The ideal candidate will demonstrate:
- Relevant experience in HR coordination, onboarding, or compliance (2+ years, ideally in a healthcare or regulated environment).
- Familiarity with NHSियम, GDPR, or Adult Safeguarding policies is a bonus.
- Compliance expertise:
- Right-to-work, DBS checks, qualifications registers.
- Strong ** organisational skills** with a meticulous eye for detail to manage multiple deadlines in a fluid healthcare context.
- Democratic communication and the ability to foster positive relations across all levels (from managers to new starters).
- Proficiency in HR management systems (e.g., Attensi) and experience producing accurate tracking reports.
- Proactive problem-solving approach: independently flags risks while aligning with team goals.
- Confidentiality awareness with discretion within sensitive data Handling.
- Years an HR Certificate (CIPD Level 3) study would be advantageous.
Interview & Selection Process
Shortlisted candidates will present in person: a 10-minute snapshot addressing portfolio-framed questions, adapting to facilitation challenges. We’ll share guidance materials beforehand.
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Why Work With Psicon?
We champion a truly inclusive and dynamic workplace where people shape organisational success. Our environment mirrors our values of trust, integrity, warmth, and collaborative endeavour, fostering:
- Premium customer service
- Outstanding clinical excellence
- A thriving, engaged team that enables diversity and mental balance.
Have a question about accessibility or any support needs? Our team is here to act on reasonable adjustments to make the process feel welcoming. If you’d be able to include in your application how or why diversity matters to you, we’d love to know.
Benefits
- 32 days annual leave (entitlement including statutory holidays) + flexible scheme to buy/sell up to 6 days extra per year.
- Well-being first:
- Paid 3 birthday lie-in days
- Cycle-to-work scheme
- Wellness allowance, structured social events, positive office culture.
- Staff treats like Psych-approved snacks/Monday pastries.
- Year-round savings via:
- Psiconnect employee portal (discounted clothing, travel, retail)
- Blue Light Membership (discounted gym, transport, hospitality).
- Blue Light Worker Pension plan (soft salary sacrifice rates).
How to Apply
To be considered, please submit a full online application and cover letter explaining:
- How your experience aligns with onboarding, compliance, and teamwork.
- A note on attachment to Psicon’s values of inclusion and compassion.
No open application reviews after submissions close. Further help? Contact: 📧 recruitment@psicon.co.uk |☎ 0330 8 383 106
Inclusivity note: Please alert the team if you’d benefit from adjustments during our recruitment processes. You’re invited to discuss making your application visible/accessible to us.
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