Oliver Bonas
People & Systems Administrator
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People & Systems Administrator
We are looking for a People & Systems Administrator to join Team OB in our Support Office on a fixed term contract until the end of January 2027.
As a People & Systems Administrator at OB, you will play an integral role in providing administrative support to all of our teams across OB.
Reporting to the Senior People Advisor, you will work closely with other members of the People Admin and Payroll teams in the contribution to both people and admin-related projects, developing your knowledge and expertise in this area.
Our Support Office is based in Tolworth, near Chessington, only a 30-minute journey from London Waterloo. We offer hybrid working with a split of 3 days in the office and 2 days home working per week, and are open to having conversations about working flexibly.
A bit about us …
At Oliver Bonas (OB), our values of Work Hard, Play Hard & Be Kind are integral to everything we do. Collaboration, imagination, curiosity, and teamwork are key to our success, and everyone has their part to play in making OB a special place to work.
Having fun is key, and a playful and positive approach creates an optimistic environment. We don’t take ourselves too seriously, but we are serious about what we do.
Our team knows their stuff. They’re confident and creative and unafraid to challenge convention to find solutions, taking accountability for their actions, but always with kindness and humility.
More about the role …
An OB People & Systems Administrator will:
- Manage the full employee lifecycle for team members across our Stores, Support Office and Warehouse functions; including new starters, change of positions, and leavers.
- Ensure employee personnel files and company-wide organisational chart are up to date at all times.
- Ensure all right to works checks and follow-up checks are carried out in line with company standards and government legislation.
- Manage employee references (new starters, ex-employees, tenancy requests).
- Manage the People inbox, responding to general employee enquiries.
- Prepare and distribute employee ID cards when needed.
- Taking ownership of systems setups for allocated business area.
- Assist other admin team members and the payroll team when needed.
- Review the people and payroll admin and system processes, suggesting improvements where necessary.
- Coordinate and support with seasonal projects.
- Assist with the writing and reviewing of ER letters and company policies.
- Assist with ad hoc administration duties within the department.
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Bonas Benefits:
- Generous employee discount up to 50% off all OB products.
- Free access to our 24-hour employee assistance programme with Optima Health – offering financial, emotional, and vocational support.
- Flexible holiday – 30 days (including bank holidays) – increasing to 35 days with length of service.
- Annual discretionary profit-related bonus scheme.
- Free membership for our Westfield Health Cash Plan or Private Medical.
- Auto-enrolment into our pension plan.
- Free access to our onsite gym.
- Cycle to work scheme.
- Refer a Friend incentive.
- Quarterly free lunch.
- Enhanced maternity, paternity, adoption, and shared parental leave.
- Equity, Diversity and Inclusivity Voice network and EDI team.
- Mental Health First Aider support.
- Education and support through 360L eLearning platform.
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What we look for:
- Access Evo People XD knowledge beneficial but not essential.
- Strong administration and organisational skills.
- High attention to detail with the ability to prioritise.
- Numerical with a methodical approach.
- Able to work towards tight deadlines whilst keeping a calm head.
- Intermediate Excel skills would be beneficial but not essential.
- Excellent communication skills both written and verbal.
- Interest in procedures and processes.
- A confident team player able to build strong working relationships across teams.
- Confidential and discreet.
Equity, Diversity & Inclusion at OB
At Oliver Bonas, our promise is to do our bit to make living a joyful experience and give cause for optimism. This promise is central to our work in equity, diversity, and inclusion (EDI). To bring joy to others, we must first ensure everyone at OB feels valued, included, and most importantly, can be themselves at work.
It is important to us that our brand reflects wider society and the communities in which we operate. As a result, we welcome all eligible applicants for this role; however, we are particularly interested in speaking to eligible candidates from the Black, Asian & Mixed Heritage communities.
Oliver Bonas is a Disability Confident Committed employer under the Disability Confident employer scheme.
To read more about our ED&I commitments, head over to the EDI page on our website: https://www.oliverbonas.com/meet-the-team/diversity
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