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Permit Manager
Location: London, Holborn Viaduct
Salary: Competitive + Benefits
About the Role
We are looking for an experienced Permit Manager to join our team and take responsibility for the management and administration of the client's Electronic Permit to Work (E-Permit) system across a high-profile facilities management contract. Reporting to the Account QHSE & Compliance Manager, you will play a key role in driving compliance, contractor management, and safe systems of work across the estate.
Working closely with Contract Managers, Supply Partners, and client stakeholders, you will ensure that permits, contractor documentation, and risk management processes are effectively managed to maintain a safe, compliant, and operationally efficient environment.
Key Responsibilities
- Manage and administer the client's E-Permit system, ensuring all permits are reviewed, processed, and approved in line with agreed procedures.
- Review Risk Assessments and Method Statements (RAMS) to ensure work activities can be undertaken safely and in compliance with site requirements.
- Assess contractor competency records, insurance certificates, and supporting compliance documentation.
- Monitor permit activity, contractor compliance, and performance trends, identifying opportunities for improvement.
- Conduct audits and inspections to ensure compliance with company policies, procedures, and statutory requirements.
- Support the development and implementation of compliance strategies and best practice initiatives across the account.
- Work closely with operational teams and contractors to ensure compliance expectations are understood and achieved.
- Deliver contractor workshops, guidance, and compliance briefings where required.
- Produce compliance reports, management information, and performance data for key stakeholders.
- Maintain accurate compliance records and documentation.
- Promote a positive health, safety, and compliance culture throughout the contract.
- Support operational teams with advice, guidance, and practical compliance expertise.
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Requirements
Essential
- NEBOSH Certificate or Diploma in Occupational Health & Safety.
- Experience within Facilities Management, Compliance, Health & Safety, or a related discipline.
- Knowledge of Permit to Work systems and contractor management processes.
- Experience reviewing RAMS and contractor compliance documentation.
- Strong understanding of compliance management and auditing practices.
- Excellent communication and stakeholder management skills.
- Strong IT literacy and reporting capabilities.
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Desirable
- IOSH or IIRSM membership.
- Auditing or Quality Management qualifications.
- Environmental Management qualification or IEMA membership.
- Experience within Data Centre or critical environments.
- Experience working across multi-site FM contracts.
What We Offer
- Competitive salary and benefits package.
- Opportunity to work within a prestigious and technically complex environment.
- Ongoing training and professional development.
- Career progression opportunities within a growing facilities management organisation.
- A collaborative and supportive working culture.
If you have experience managing permit-to-work systems, contractor compliance, and safety processes within a facilities management environment, we'd like to hear from you.
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