Guidant Global
Personal Assistant
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Job Title: Personal Assistant
Rates: £192.30/day PAYE (flat rate) or £261/day via umbrella
Location: London
The contract length is from 3rd August 2026 to 4th September 2026. Hours per Week: 37.5.
Job Purpose
Provide high-level administrative, organisational, and operational support to senior leadership, enabling them to focus on strategic priorities. Manage day-to-day executive support activities, ensure the smooth running of the department, and act on behalf of the executive within agreed areas of responsibility.
Key Responsibilities
- Manage complex calendars, meetings, and priorities across multiple time zones.
- Serve as the primary point of contact for the leadership team, responding to enquiries and coordinating requests.
- Arrange domestic and international travel, including flights, accommodation, visas (where applicable), and detailed itineraries.
- Process travel expenses in accordance with company policy.
- Raise purchase orders and process invoices in line with company procedures.
- Coordinate meeting logistics, including video conferencing and virtual meeting technology.
- Handle office administration, including IT and facilities requests.
- Prepare, format, and distribute presentations, reports, meeting papers, and other business documents.
- Organise internal events, leadership meetings, town halls, and team activities.
- Support departmental projects and provide administrative assistance to other team members as required.
- Exercise sound judgement when acting on behalf of the executive within delegated authority.
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Skills & Experience
Essential
- Previous experience supporting senior executives or leadership teams as an Executive Assistant or Personal Assistant.
- Excellent organisational skills with the ability to manage multiple priorities and changing deadlines.
- Strong diary management experience, including coordinating across different time zones.
- Proficient in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
- Experience using travel and expense management systems (e.g. Concur or similar).
- Experience using virtual meeting platforms such as Microsoft Teams, Zoom, Webex, or similar.
- Excellent written and verbal communication skills with exceptional attention to detail.
- Ability to handle confidential information with discretion, professionalism, and integrity.
- Strong problem-solving skills with a proactive, solutions-focused approach.
- Ability to remain calm under pressure and adapt quickly to changing priorities.
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Personal Attributes
- Highly organised and detail-oriented.
- Proactive and self-motivated.
- Professional, approachable, and diplomatic.
- Flexible and adaptable.
- Reliable and punctual.
- Strong relationship builder with excellent interpersonal skills.
- Collaborative team player with a willingness to support others.
- Demonstrates sound judgement and a high level of confidentiality.
If shortlisted, a recruiter from the team will contact you within 24–48 hours for an initial discussion. The call will come from a Manchester number (either 0161 or +44 161).
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