Personal Assistant - 12 month FTC (Law Firm)

Diary Management:

• Liaise with internal and external contacts to arrange and book meetings, manage agendas, and ensure smooth communication flow.
• Schedule meetings to ensure no conflicts arise and work collaboratively to find solutions when issues arise.
• Prepare and distribute meeting agendas and materials and take clear and concise meeting minutes (when required) and ensure meeting logistics are in hand (catering, equipment etc.).

Document Management:

• Accurately create, amend and proofread various documents, maintaining consistency and professionalism.
• Draft, maintain, and update existing spreadsheets when required.
• Prepare high-quality presentations for meetings, conferences, and board presentations. This includes formatting, editing, and gathering necessary materials according to their specific needs and preferences.

Additional Duties:

• Filter general information, queries, phone calls and invitations by redirecting or taking forward such contact as appropriate.
• Compose clear and concise correspondence, emails, and reports according to instruction.
• Prioritise and coordinate incoming requests, emails, and messages, responding on behalf of Cline colleagues when necessary.
• Manage phone calls, messages, and correspondence, directing them appropriately and relaying messages accurately.
• Process expense reports in a timely manner and ensure adherence with company policies and regulations.
• Proactively identify and anticipate executive needs, seeking solutions and streamlining administrative processes.
• Ad-hoc project work as required from time to time.

Education, Skills & Experience

• Relevant experience as a Personal Assistant or Executive Assistant gained from a law firm or professional services environment.
• Educated to A-level standard or equivalent with English Language grade A-C or equivalent at GCSE.
• Proficient in Microsoft Office suite of products is essential. Familiarity with web platforms (e.g., SharePoint & Teams), and data visualisation tools (e.g., PowerBi) is beneficial.
• Excellent communication and interpersonal skills, with the ability to build rapport with senior management and external contacts.
• Exercise discretion and diplomacy when handling confidential matters.
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively in a fast-paced environment.
• Excellent time management skills and the ability to take the initiative and be proactive.
• Ability to work independently and with others to accomplish project objectives and to advance the department’s priorities.
• Work in a flexible manner and respond to changing circumstances and emergencies, this requires a willingness to occasionally work outside normal working hours/days when requested.

Walkers global is an equal opportunity employer.

Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.