University Hospital Southampton NHS FT
Personal Assistant
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Job Overview
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us. Please see below for the detailed job description of the role.
Main Duties of the Job
Fantastic PA opportunity working within a friendly, busy team, working 50/50 between office and home. This is an interesting and varied role suited to someone who enjoys working on their own initiative, has excellent attention to detail and a focus on working efficiently and effectively, using technology (e.g., Copilot) where appropriate.
Working for Our Organisation
University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.
Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.
We believe that using technology wisely shows strong time management and commitment to innovation. However, personalising your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.
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At UHS, we’re committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.
At UHS, we proudly champion individuality, recognising that outstanding care is only possible with a diverse, inclusive team. We’re committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.
Detailed Job Description and Main Responsibilities
You’ll be involved in everything from juggling diary commitments to taking minutes, organising meetings to collating reports, preparing agendas and hearing packs to producing PowerPoints and mail merges and making the odd cuppa for guests. This is a busy role where the ability to plan and prioritise your time is key.
You’ll have exposure to confidential information, so it is important that you are sensitive to this. We’re ideally looking for someone who has done PA work before. Our current incumbent works 30 hours over 5 days, and this has worked well for their family and us. Organised and practical, you’re a team player and someone who thrives on multitasking. If this sounds like the role for you, we would love to receive your application.
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Person Specification
Qualifications
Essential Criteria
- Good standard of secondary education with English skills demonstrable to GCSE pass level or equivalent standard
- NVQ level 4 in business admin or equivalent level of experience gained in a fast-paced PA/business support role
- Experience within an Acute Trust or other healthcare sector
Knowledge and Experience
Essential Criteria
- Experience working as a Personal Assistant or in business administration
- Demonstrated ability to work effectively both independently and as part of a team, using sound judgement and initiative.
- Ability to plan ahead, prioritise workloads and manage competing demands in a dynamic environment.
- Ability to use technology to improve efficiency and workflows, applies digital tools such as MS CoPilot to streamline administrative processes, create templates and automate tasks.
Desirable Criteria
- Experience within an Acute Trust or other healthcare sector
- Previous experience of working in a complex and busy environment
- Experience in a role requiring budget or financial sign-off
- Ability to create MS Forms
Values and Behaviours
Essential Criteria
- Patients First
- Always Improving
- Working Together
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