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Job Description: Personal Assistant
EQUANS is looking for a Personal Assistant to join our team based in Central London on a permanent full-time basis working 40 hours per week from 09:00 to 17:30, Monday to Friday with a 30-minute unpaid break. On offer is hybrid working - 3 days London office-based with some nationwide travel depending on business needs and a competitive salary and benefits package.
About the Role
The individual will play a vital role to EQUANS as the overall support administration for the Senior Leadership Team (SLT), ensuring the smooth operation of a large national account.
Key Responsibilities
- Maintain efficient office administration processes to ensure a smooth and efficient service is delivered to the Managing Director and team members
- Organise and produce complex (confidential) papers and reports for the Director and team
- Undertake multi-diary management and plan schedules in diaries to optimise the working day of allocated team members
- Screen incoming mail, telephone calls, emails, and messages and manage responses directly on behalf of the executive team, as necessary
- Prepare documents and presentations as required
- Arrange and attend meetings/conferences as required, record actions, and ensure appropriate facilities are organised
- Prepare agendas and reports for meetings and support the Director by chasing activity, reports, and outcomes from meetings
- Co-ordinate, and where needed, book travel and accommodation for the team
What We Offer
On offer is a competitive salary and benefits package, which includes:
- 24 days annual leave (+ public holidays)
- Life Cover equivalent to 1 times annual salary
- Employee discount shopping schemes on major brands and retailers
- Gym membership discounts
- Cycle to work scheme
- Holiday purchase scheme
- 2 corporate social responsibility days per year
- Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
- Attractive Employee Referral Rewards Scheme
- Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
- 24/7 Employee Assistance Program and access to mental wellbeing app
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Who We Are Looking For
- Driven individual who can work proactively to resolve issues and support a wide range of needs
- Prior experience in a similar role essential
- Highly organised and able to manage multiple activities at any one time
- Rounded educational background with direct experience in financial and operational administration
- Experience in both finance and workflow administration desirable
- Excellent IT skills with Microsoft applications, SAP & other in-house IT Management systems
- Excellent communication and customer service skills
- Demonstrate good time management skills, working to deadlines and adhering to set procedures
- Needs to be highly motivated, organised, versatile, and adaptive
- Must have a full, valid UK driving licence
About Us
EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.
In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration, and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy, and decentralised renewables.
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EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations, and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work, and live.
EQUANS is a Bouygues group company.
What's Next?
If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.
At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.
For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a relocation package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.
The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team, not directly to EQUANS Managers.
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