ESTABLISHED LEGAL LTD
Personal Assistant
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About the Role
An international law firm is looking to recruit a dynamic and experienced Legal PA to join the Employment team, providing high level support to a Head of Department, an equity partner, and a team of lawyers. The practice is looking for a positive individual who can work diligently in a fast-paced commercial environment, hitting all targets and working to tight deadlines.
Responsibilities Will Include
- Building and maintaining a good rapport with clients and colleagues, developing an in-depth understanding of their needs and business;
- Attending client events and seminars when required;
- Liaising with Lawyers on a regular basis, keeping up to date with workload and commitments;
- Extensive diary management;
- Booking national and international travel and accommodation, taking into consideration individual needs;
- Booking meeting rooms and providing refreshments and equipment;
- Providing supporting paperwork and necessary documents to the Lawyers;
- Resolving day-to-day problems;
- Answering Lawyers' emails and phone calls appropriately, taking detailed messages or redirecting the call to the right personnel;
- Answering non-legal enquiries when possible;
- Preparing documents and PowerPoint slides for meetings and seminars;
- Managing and coordinating the production of documents;
- Digital dictation and drafting correspondence;
- Opening client files, completing conflict checks, collating information, closing files, and archiving documents;
- Regularly reviewing files, papers, and account balances;
- Scanning, faxing, photocopying, filing, archiving documents;
- Liaising with Business Development to ensure a smooth running of the office;
- Assisting Lawyers with the billing process, drafting narratives, and covering letters.
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Note
In accordance with The Conduct of Employment Agencies and Employment Businesses (Amendment) Regulations 2010, Established Legal acts as an employment agency and employment business for the supply of permanent and temporary staff.
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