NHS Scotland
Personal Assistant - General Medicine
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The Role
We have an exciting opportunity for a Band 4, Personal Assistant within the General Medicine Management team. This is a 36-hour position with hours that can be negotiated. The role will be based at the Queen Elizabeth University Hospital.
Key Responsibilities:
- Provide high-level administrative support to the Senior Management team within General Medicine
- Manage and coordinate diaries, appointments, and meetings
- Prepare and organise relevant documentation, reports, databases, SSTS & eESS
- Act as a liaison between the Management team and internal/external stakeholders
- Assist in the coordination of departmental projects and initiatives
- Maintain confidentiality and handle sensitive information with discretion
- Handle communication and correspondence on behalf of the Management team
- Minute taking for Service Speciality meetings.
Qualifications
- Proven experience as a Personal Assistant or similar role
- Strong organisational and multitasking skills
- Excellent communication and interpersonal abilities
- Proficient in MS Office Suite and other relevant software
- Ability to work independently and collaboratively in a fast-paced environment
It is anticipated there will be high interest in this post, therefore it may close early. Interviews will be held 2 weeks after the closing date.
Duration, Location, and Working Pattern:
- Permanent, full-time post at 36 hours per week.
- Location: Queen Elizabeth University Hospital
- Shift Pattern: Monday to Friday
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What We Offer
We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme, and extensive learning and development opportunities.
As an NHS Scotland employee, you will be entitled to:
- A minimum of 27 days annual leave, increasing with length of service, plus public holidays
- Membership of the NHS Pension Scheme, including life insurance benefits
- Development opportunities including study bursaries, e-learning, and classroom-based courses
- Enhanced pay for working public holidays
- NHS discounts on a wide range of goods and services
- Confidential employee support and assistance, including counselling and psychological therapies
Interested?
If you would like to find out more, we would love to hear from you.
For An Informal Discussion, Please Contact
- Sam Doonan, Service Support Manager, Samantha.Doonan@nhs.scot
Details on how to contact the Recruitment Service and the Recruitment Process:
NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.
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NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity, and inclusion and are proud of the diverse workforce we employ.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience, and qualifications throughout the recruitment and selection process.
Candidates must provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills, and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the recruitment process.
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