B&Q
Personal Assistant
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Overview
Personal Assistant
12 Month Fixed Term Contract
From £35000 + Bonus + Pension + Private Healthcare + ShareSave + 6.6 weeks holiday + hybrid working
Southampton, Store Support Office
We believe anyone can improve their home to make life better. From our Southampton Store Support office (SSO) we equip our stores, our people, and our whole business with everything it takes to help our millions of customers create a home they’ll love. We're looking for two Personal Assistant's supporting either our Retail, Property & Tech Director or Marketing Director and you’ll be a big part of this.
At B&Q we have a hybrid approach to working to increase flexibility in how we work. For this role we expect you’ll be working from our Store support Office as and when there is a delivery need. We are also hoping to hear from anyone interested in flexible working options. Speak to our recruitment team to find out more.
What's the job?
As a Personal Assistant you’ll be responsible for providing professional, confidential and proactive support to the functional Board member and their direct Leadership team, working closely with their functional teams to provide support for general administration and diary management. Your responsibilities will include:
- Diary and email management using your judgement and initiative to manage, prioritise and escalate things where appropriate
- Meeting organisation including departmental events, off-site meetings and social activities with internal and external stakeholders. Ensuring that all digital facilities/rooms/venues are booked where applicable
- Manage travel arrangements, such as flights, cars and trains, ensuring the most efficient mode of transport and timings are selected within budget
- Preparation of relevant documents for meetings including support with writing papers and preparing presentations
- Dealing with routine administration, post and enquiries via email and telephone, filtering where necessary and dealing with enquiries
- Attend meetings as required, taking minutes and following up on agreed actions
- Provide SAP HR functional administration, including maintaining absence, holidays etc
- Process invoices and expense claims
- Assist with creating new starter induction schedules, ensuring user system is set up and they have equipment ready on their first day
- Assist other Functional PA's to cover for holidays and sickness
- Be a point of contact for team members
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What we need:
- Proven experience of working as a PA in a busy environment, providing efficient administration support
- Excellent communication / inter-personal skills – verbal and written; communicate simply and clearly with confidence to liaise with stakeholders at all levels
- Proven organisational skills - able to work in a logical and methodical way and to manage multiple projects simultaneously
- Ability to maintain focus and attention to detail when under pressure
- Proactive and driven to meet deadlines
- Excellent attention to detail
- The ability to work remotely whilst maintaining strong communication with all stakeholders
- Ability to challenge confidently and respectfully
- Able to act professionally and with discretion, maintaining confidentiality
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What's in it for me?
As part of a great team, you’ll be valued for who you are. We’re committed to making B&Q more diverse and representative of the communities we serve, where everyone can feel they belong and have equal opportunities. You will have access to a range of networks that represent our colleagues and allies and help us to continue to put diversity and inclusion at the heart of our business.
We also recognise that wellness means different things to different people, and we want to help colleagues be at their best and feel well by offering a range of benefits to help you. As well as a competitive salary, our benefits package includes an award-winning pension scheme, bonus, ShareSave options, 6.6 weeks holiday, payroll giving, an Employee Assistance Programme, shopping discounts, colleague wellbeing benefits and lots more!
So we can support you during the application or interview process, please contact recruitment@b-and-q.co.uk for any recruitment adjustments.
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