Emplir Group
Personal Assistant to Managing Director
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Personal Assistant to Managing Director
Personal Assistant to the Managing Director – Emplir Group
Company Description
Emplir Group operates across design, architecture, principal designer services, project management, and cost consultancy, delivering integrated solutions for the built environment. The organization partners with clients to balance creativity, functionality, and cost efficiency, with cross-disciplinary teams managing projects from concept to completion. Emplir Group prioritizes professionalism, reliability, and clear communication, fostering a supportive environment for high-performance professionals.
About the Role
The Personal Assistant to the Managing Director is a full-time hybrid role based in Ascot, with flexibility for work-from-home where possible. This position offers comprehensive administrative and personal support to the Managing Director, covering:
- Diary and schedule management, including organizing meetings, appointments, and travel logistics
- Correspondence handling, call screening, and ensuring timely communication
- Meeting preparation, including document preparation and follow-up coordination
- Travel and accommodation arrangement, ensuring seamless logistics for engagements
- Confidential record-keeping and deadline tracking for key projects
- Project support, including follow-ups and administrative coordination
- Liaison with internal/external stakeholders, facilitating smooth workflows
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
The role provides proactive personal support, allowing the Managing Director to focus on strategic objectives while relying on detailed, professional administration.
Key Responsibilities
- Manage the daily diaries of the Managing Director, resolving scheduling conflicts efficiently
- Organize and prepare for board meetings, client presentations, and other high-priority engagements
- Handle professional correspondence, emails, and internal/external communication with discretion
- Screen and direct calls and incoming messages, ensuring privacy and efficiency
- Arrange and coordinate domestic and international travel, accommodations, and logistics
- Maintain confidential documents and records relating to sensitive projects and communications
- Monitor and track key deadlines, ensuring the Managing Director is promptly informed
- Support project-related tasks, including document preparation, confidential follow-ups, and administrative coordination
- Liaise with internal teams (e.g., design, architecture, consultancy) and external stakeholders to enhance workflow
Requirements
Essential Skills & Experience
- Strong Executive Assistant skills, including high-level administrative task management and prioritization under pressure
- Proactive Personal Assistance experience, with a focus on confidentiality and discretion
- Advanced Diary Management skills for coordinating meetings, appointments, and deadlines
- Exceptional Communication skills (written & verbal) for professional interactions with stakeholders
- Experience arranging Travel & Accommodation, including itinerary planning and logistics
- Proficiency in office software (e.g., Microsoft Outlook, calendar systems, document tools)
- Highly organized, with attention to detail
- Ability to work effectively in a hybrid workplace model
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Desirable Qualifications & Experience
- Relevant qualifications (e.g., diploma/degree in business administration, office management, or related fields)
- Previous experience in supporting senior leadership within design, architecture, project management, or consultancy environments
- Familiarity with built environment industry processes (an advantage)
Why Join Emplir Group?
- Hybrid work model with flexibility to balance office and remote collaboration
- The opportunity to support decision-making at senior leadership level
- Working within the creative and professional design sector
- A collegial, high-performing team driven by innovation, quality, and efficiency
Salary and benefits will be discussed in detail during interviews.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location