Guardian Jobs
Personal Assistant to Partners, GORDON YATES
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Personal Assistant to Partners
Location
North West London (Excellent transport links via Jubilee Line & Overground – South Hampstead/Swiss Cottage)
Salary
£40,000 per annum
Job Type
Permanent, Full-Time
Working Hours
9:00am – 5:00pm or 9:30am – 5:30pm
Hybrid Working
Following successful completion of probation, the role offers one day per week working from home.
Benefits
- 25 days annual leave
- Enhanced pension scheme
- Buy/Sell annual leave scheme
- Discretionary bonus (up to 7% of salary)
- Regular social events, team lunches and wellbeing initiatives
- Friendly, collaborative and professional working environment
About the Role
We are currently recruiting for two experienced Personal Assistants to join an established and growing professional services firm based in North West London.
This is an exciting opportunity to support two or three senior Partners within a busy, fast-paced and highly successful business. The role requires an experienced PA who enjoys working proactively, managing competing priorities and becoming a trusted right-hand support to senior leaders.
We're looking for someone who combines exceptional organisation with creativity, excellent communication skills and outstanding attention to detail. The successful candidate will be confident producing high-quality documents and presentations, managing complex workloads and quickly adapting to new systems and ways of working.
Key Responsibilities
Executive & Partner Support
- Provide proactive PA support to two or three Partners (and wider team)
- Manage complex diaries, inboxes, meetings and appointments
- Coordinate travel, accommodation and detailed itineraries
- Prepare agendas, meeting packs, presentations and follow-up actions
- Manage confidential correspondence and documentation
- Act as a key point of contact for internal and external stakeholders
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Administrative & Departmental Support
- Produce, edit and format professional documents, reports and presentations
- Create visually engaging PowerPoint presentations using images, graphics and corporate branding
- Maintain accurate electronic filing systems and departmental records
- Support billing and general administrative processes
- Delegate work to Business Support Assistants where appropriate
- Assist with onboarding administration and internal communications
Coordination & Team Support
- Coordinate meetings, workshops and departmental events
- Process expenses and support day-to-day operational activities
- Liaise confidently with clients and senior stakeholders
- Work collaboratively with the wider Business Support and Executive Assistant teams
- Proactively identify opportunities to improve administrative processes
Quality & Governance
- Ensure all work is completed accurately, professionally and within agreed deadlines
- Maintain confidentiality and high professional standards at all times
- Provide company secretarial and wider business support where required
About You
To be successful, you will have:
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- Previous experience as a Personal Assistant, Executive Assistant or Senior Business Support professional supporting senior leaders
- Excellent written and verbal communication skills
- Outstanding organisational skills with the ability to prioritise multiple deadlines
- Strong initiative with the confidence to work independently
- Exceptional attention to detail
- Advanced Microsoft Office skills, including Word, Outlook and Excel
- Excellent PowerPoint skills with the ability to produce polished, creative presentations incorporating graphics, images and professional layouts
- Strong IT aptitude with the ability to quickly learn new software and internal systems
- A proactive, positive and flexible approach to work
- The ability to build excellent working relationships with colleagues, clients and stakeholders at all levels
What's on Offer
This is a fantastic opportunity to join a well-established and highly regarded organisation that genuinely values its Business Support team.
You'll be joining a friendly, collaborative environment where no two days are the same. If you enjoy supporting senior stakeholders, thrive in a fast-paced setting and take pride in producing work of the highest standard, we'd love to hear from you.
Please note: Interviews will be arranged as suitable applications are received by our client, with an ASAP start available for the successful candidates.
Applications will only be considered if submitted via the job board advert.
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